Invoicing Coordinator

Olathe Ksmid

OtherCooInvoicing Coordinator

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Quick Summary

Key Responsibilities

Provide general administrative support in daily office functions. Create and manage customer invoices meeting daily and monthly goals.

Technical Tools

OtherCooInvoicing Coordinator

The DH Pace Company is a family-owned and privately held business with annual sales over $1 billion through 60+ offices located across the continental United States. The Company is an industry leader in the distribution, installation, maintenance, and repair of a complete range of commercial, industrial, and residential door, docking and security products. In 2026, DH Pace is celebrating its 100^th anniversary in business.

Nice to Have

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Responsibilities

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→Provide general administrative support in daily office functions.
→Create and manage customer invoices meeting daily and monthly goals.
→Answer customer calls and emails and enter daily service requests.
→Receive and process check and credit card payments.
→Set up and maintain customer account information.
→Create and implement team building and community outreach activities.
→Perform monthly credit card reconciliations.
→Upload contract documents to company website for review and final agreement.
→Contract liaison between customers and staff to ensure documents are submitted w/all signatures and deadlines are met.
→Ensures excellent customer service through fast and accurate processing of service, communication, and coordinating with other departments to resolve inquiries.
→Complete a variety of complex billing duties, including special billing requirements, lien waivers, and National Accounts billing to ensure customers are invoiced timely and accurately.
→Assist in processing customer invoices through web portals.
→Review and analyze monthly reports, identify potential errors and trends, and research for resolution.
→track jobs for billing balance and monthly cutoff billing dates, to ensure deadlines are met.
→Collaborate with Operations team to resolve any billing matters.
→Ability to work overtime as required.
→Other duties as assigned.

Requirements

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Expert attention to detail and great customer service skills.
Comfortable working independently and with a team.
Prioritize tasks and possess strong analytical skills.
Ability to multi-task and work efficiently in a fast-paced environment.
Strong Microsoft Office and computer skills.
Excellent communication skills.
Billing experience (preferred) and AR/AP experience

Our benefit offerings include:

Medical, dental, and vision options: Available on the 1^st day of the month following your start date!
Paid time off plan: 13 days accrued annually during your 1^st year; 16 days accrued during your 2^nd year!
Paid Holidays: New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Christmas Day
Floating Holidays: Up to 2 floating holidays per year
Competitive compensation: Including annual performance evaluations!
401k retirement plan: Including an employer match!
Company paid: Life insurance, short-term disability, & long-term disability
and more!

Successful completion of references, employment verifications, background check, drug screen, and driving record (if applicable) required in advance of hire.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)