Specialist, Accounts Payable - (26-FAB-300015-066)

The intent of this job description is to provide a representative summary of the major duties, locations, and responsibilities performed by incumbent(s) in this job.  Incumbent(s) may not be required to perform all duties in this description, and incumbent(s) may be required to perform work-related tasks other than those specifically listed in this description.  This job description is not a “contract” between the employee and the Authority.  The job duties and essential functions may be changed at the discretion of the General Manager.

At DC Water, we provide more than 700,000 District of Columbia residents and 24.6 million annual visitors with essential water, wastewater, and stormwater services. DC Water also provides wholesale wastewater treatment services for 1.8 million people in Montgomery and Prince George's counties in Maryland, and Fairfax and Loudoun counties in Virginia. We aspire to be known for superior service, ingenuity, and stewardship to advance the health and well-being of our diverse workforce and communities. To achieve this vision, we commit to our shared mission every day—exceeding expectations by providing high quality water services in a safe, environmentally friendly, and efficient manner.

The Specialist, Accounts Payable is responsible for administrating and processing of all vendor transactions under the guidance and direction of the Manager, Accounts Payable. This includes administrating vendor relationships while ensuring a strong internal control environment. 

• Reviews, evaluates and implements departmental process improvements within the AP team.

• Investigates, compiles, and provides information related to the accounts payable general ledger account detail to assure account classifications are accurate making classification corrections as needed.

• Reconcile accounts payable general ledger balance sheet account and determines appropriate accruals to be recognized for a period in addition to other miscellaneous accounts in the general ledger. 

   

• Reviews, analyzes and reconciles reports discrepancies/problems, makes corrections, and provides detailed overview of the findings to management on a monthly basis. 

   

• Ensures departmental/company policies are being followed relating to the accounts payable department, including review of appropriate authorization levels and documentation support.

• Extracts accounts payable information; compiles reports and assist with special projects for all levels of management.

• Performs and reconciles periodic check runs. 

• Responsible for maintaining accounts with vendors in a current status in accordance with performance criteria by issuing payments based on vendor’s terms of payments and resolving all discrepancies that prevent timely payment. Maintain all relevant vendor master file information and accuracy.

• Administrate vendor relationship assuring accuracy of all relevant vendor information in the automated business system.

• Accountable for the accuracy of all vendor payments disbursed and the status of the vendor account.

• Researches and resolves discrepancies between vendor invoice and Purchase order and works with department directors and staff to resolve timely and accurately. 

• Responsible for weekly review of AP check request batches to monitor timely return of approved check request invoices.

• Responsible for customer service, which includes helping vendors, authority directors and staff obtain information concerning the status of payments, check requests, and expense reports.

• Responsible for identifying 1099 vendors and monitoring accuracy of 1099 filing data.

• Interface with DC Water process owners to ensure policies and procedures are appropriately documented and compliant with relevant policy and regulatory requirements. Discrepancies are documented for review and follow up by the Manager, Accounts Payable.

• Work in collaboration with internal and external auditors as directed by the Manager, Accounts Payable and/or by the Controller.

• Performs miscellaneous accounts payable functions as needed. 

• Maintain record retention log for accounts payable.

• Perform other functions and/or special projects as directed by the Manager, Accounts Payable and/or by the Controller.

Supervisory Responsibilities: N/A

Key Working Relationships: Interacts with vendors and staff throughout the Authority.

The qualifications listed below are representative of the knowledge, skill, and ability necessary for an individual to perform each essential responsibility satisfactorily. Reasonable amounts of training are provided.

*The work environment characteristics described in the physical requirements section of the required skills & qualifications table are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities. 

At DC Water, our people make us an industry leader. Join a group of thinkers, innovators, and problem solvers focused on protecting life’s most precious resource in the nation’s capital.

Take pride in your work. We provide an essential service and do work that matters. A career at DC Water is an exciting opportunity to help improve the environment and make a lasting difference for the community.

Connect to a strong culture. Everything we do is grounded in our shared values—accountability, trust, teamwork, customer focus, safety, and wellbeing.

Be your true self. We are an inclusive organization that embraces diversity, and we recognize and celebrate employees’ individuality and unique contributions.

Build your skills and career path. We are committed to developing a future-ready workforce by helping our employees develop skills for the jobs of tomorrow.

We are proud to be an EEO/AA employer M/F/D/V.

We maintain a drug-free workplace and perform pre-employment substance abuse testing

The Americans with Disabilities Act prohibits discrimination against “qualified individuals with disabilities”.

If a reasonable accommodation is needed to participate in the job application or interview process, to

perform essential job functions, and/or to receive other benefits and privileges of employment, please

email complianceada@dcwater.com.