Engineering Project Administrator

• Provide day-to-day administrative support to Design Engineering leadership and the engineering team.

• Coordinate meetings, calendars, agendas, materials, meeting minutes, action items, and departmental communications. 

• Prepare presentations, reports, spreadsheets, and other departmental materials and support special projects as assigned.

• Support project initiation by organizing required project inputs, folders, checklists, scope information, and customer requirements.

• Organize, track, retrieve, and distribute project documentation, including RFIs and submittals. 

• Maintain consistent project folder structures, file naming, templates, records, and document-control standards throughout the project lifecycle.

• Collect and maintain department KPIs, metrics, dashboards, and recurring reports. 

• Maintain Monday.com project boards, task information, assignments, deadlines, statuses, and action items 

• Support continuous improvement of departmental workflows, reporting tools, templates, and administrative systems.

• Coordinate engineering employee onboarding, including schedules, checklists, introductions, training sessions, and access to required resources.

• Create and maintain training materials, guides, presentations, checklists, and reference resources.

• Document and maintain departmental SOPs, work instructions, checklists, templates, standards, and other process documentation.

• Coordinate periodic reviews, updates, approvals, and distribution of controlled documents and maintain current versions in designated repositories.

• Partner with engineering leadership and subject matter experts to document processes, support consistent practices, and identify opportunities to improve workflow efficiency and document control.

• Associate degree or equivalent work experience.

• 2+ years of administrative, project coordination, or department support experience within an engineering, construction, manufacturing, or technical organization.

• Excellent organizational skills with exceptional attention to detail.

• Strong written and verbal communication skills.

• Proficiency with Microsoft Office (Excel, Word, Outlook, Teams, SharePoint).

• Experience working with project management or task management software (Monday.com, Smartsheet, Microsoft Project, or similar).

• Experience working with document management systems.

• Ability to prioritize multiple assignments in a fast-paced environment.

• Demonstrated ability to work independently while supporting multiple engineers and projects.

• Strong problem-solving and follow-through skills.

• Sit and/or stand for extended periods (typically 6-8 hours per day) while performing computer-based tasks and facility support tasks.

• Use hands and fingers to operate standard office equipment, including computers, keyboards, mice, telephones, scanners and printers.

• Occasionally stand, walk, bend, stoop, or reach to access filing cabinets, retrieve documents, or attend meetings.

• Lift, carry, push, or pull light objects and materials weighing up to 20-25 pounds (e.g., boxes of files or office supplies).

• Have sufficient vision (with or without correction) to read computer screens, printed documents, and small print; and sufficient hearing to communicate effectively by phone and in person.

• Work in a typical indoor office environment with moderate noise levels from office equipment, conversations, and occasional interruptions.

Benefits & Total Rewards:

• Opportunities for Growth 
  Hands-on training and career advancement in an exploding data-center industry.

• Medical, Dental, and Vision Insurance 
  We cover 100% of individual medical premiums and help offset the cost of family coverage.

• 401K with Employer Match 
  Eligible after 90 days, with company matching to help you invest in your future.   

• Disability Coverage 
  Both short- and long-term disability insurance provided at no cost to our employees.  

• Flexible PTO 
  Take time off when you need it, no accruing time necessary.

• Field-Based Employee Benefits
  For eligible field-based roles that require travel, Divcon covers all business travel expenses and provides a per diem, phone allowance, tools, and PPE at no cost. Eligible employees also receive paid training and additional reimbursable business expenses.

• Experience supporting engineering, construction, or industrial projects.

• Familiarity with Building Automation Systems (BAS/BMS), electrical controls, HVAC controls, or mechanical/electrical engineering.

• Experience with Autodesk Construction Cloud (ACC), Procore, Bluebeam, Autodesk Vault, or similar document management platforms.

• Experience with ERP systems and Bills of Material.

• Experience supporting projects in mission critical, healthcare, industrial, pharmaceutical, or data center markets.