Specialist Accounting

Overview:
This on site position involves managing and maintaining the accounts payable processes, ensuring accurate and
efficient handling of invoices, and maintaining good vendor relations.

Responsibilities:
● Assists with accounting records and ledgers by reconciling monthly statements and transactions.
● Provide accounting and clerical support to the accounting department, such as drafting documents and
answering telephones, as well as administrative jobs, including typing accurately, preparing and maintain
accounting documents and records, scheduling, making copies of correspondence or other printed
material
● Receives and verifies expense reports; reconciles expense and other financial reports with accounts
● balances and other office records.
● Reconcile accounts in a timely manner
● Enter key data of financial transactions in the database daily
● Provide assistance and support to company personnel when needed
● Research, track and restore accounting or documentation problems and discrepancies
● Inform management and compiles reports/summaries on activity areas
● Function in accordance with established standards, procedures and applicable laws
● Constantly update job knowledge
● Use computers for various applications, such as database management or word processing
● Complete forms in accordance with company procedures.
● Support month end process
● Daily entry and coding of invoices into the accounting system
● Review AP invoices for appropriate documentation and approval before payment
● Process journal entries for month end close
● Reconcile general ledger accounts
● Additional duties as assigned

Qualifications:
● High school diploma or equivalent, associate’s degree in business or accounting preferred
● Minimum one (1) year of office, clerical or administrative experience (construction industry preferred)
● Knowledge in Accounting processes and procedures
● Knowledge in SAP or other accounting software
● Proficiency in excel using pivot tables
● Knowledge of administrative and clerical procedures and systems such as word processing, managing
files and records, transcription, designing forms, and other office procedures and terminology
● Knowledge office computer programs including MS Word, Excel, Google Suite a plus
● Must be reliable and extremely trustworthy.
● Must be able to learn other accounting software systems.
● Excellent organizational skills and attention to detail.
● Ability to maintain confidential and meticulous records.
● Detailed, accurate data entry and proofreading skills
● Excellent written and verbal communication skills.
● Punctuality and dependability are required.
● Work well under pressure
● Prioritize multiple projects and adjust work accordingly
● Must be deadline and detail oriented.
● Must possess a valid driver's license and comply with company motor vehicle policy

Work Environment/Physical Demands:
● Ability to sit for long periods of time, while using repetitive and/or fine hand movements to complete
computer-related tasks and/or other office functions.
● Work is performed indoors and in a typical office environment.

Scheduling:
● Must be available for overtime if needed during the month end.