Assistant, Administration (Kuala Lumpur)

Malaysia·Wp Kuala Lumpurmid

OtherAssistant

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Quick Summary

Overview

Responsibilities Provide general office administration, including document filing, record management, asset monitoring, and administrative operations. Ensure compliance with statutory requirements,

Technical Tools

OtherAssistant

Responsibilities

~1 min read

→Provide general office administration, including document filing, record management, asset monitoring, and administrative operations.
→Ensure compliance with statutory requirements, safety and health regulations, industrial standards, and UEM Edgenta QSHE policies.
→Support Finance in payment and collection updates, invoice verification, and timely processing of payments.
→Assist the Facility Manager in managing vendors, contractors, and service providers, including monitoring performance against SLA and KPI requirements.
→Support cost management, vendor management, and operational processes to improve efficiency and maintain business profitability.
→Maintain up-to-date records of insurance, licences, compliance certificates, and other regulatory documents, and escalate any lapses or non-compliance.
→Support site operations, health and safety compliance, customer communications, incident management, and timely resolution of operational issues.
→Maintain comprehensive site records and systems, and assist the Facility Manager with reports, presentations, proposals, and operational analysis.

Requirements

~1 min read

Diploma or Degree in Business Administration, Facilities Management, Property Management, or a related field.
Minimum 2–3 years of relevant experience in administration, facilities management, property management, or operations.
Good knowledge of administrative processes, vendor management, compliance, and site operations.