Event Planner

At Emerald, we strive to foster a diverse and inclusive community. We actively recruit and champion candidates who bring new perspectives from varied professional backgrounds and experiences, and we are intentional about ensuring a positive hiring experience for everyone. Our job postings don’t contain experience inflation, and most don’t require college degrees. Instead, they’re crafted to focus on outcomes and transferable experiences that are assessed in a structured interview process carried out by trained hiring teams. 

•Manage Event hotel contracts, including elements such as room blocks, attrition projections if applicable, banquet orders, event rooms, décor, signage, and other onsite functions; serve as direct liaison with venue staff, providing guidance and direction throughout the event

•Serve as main point of contact for partners including AV, DMC, photographer, display vendor, transportation

•Support fulfillment of onsite sponsorship elements, ensuring all deliverables are met as per sponsor contract

•Track and reconcile Event budgets ensuring accuracy in anticipated expenditures, process event bills in timely manner and in compliance with Emerald procedures

•Lead on-site pre-convention meeting with venue and onsite staff

•Manage room block, including executive room assignments, suite assignments, no show reports, reinstatement of rooms as needed; overall room block management.

•Oversee travel and hotel arrangements for executive attendees and staff for all assigned Events

•Design, build, communicate, and execute on social functions to maximize networking opportunities and enhance attendee experience

•Manage changes as they arise with transportation, room assignments, special requests etc.

•Process all invoices for contracted services, code and forward to accounting for payment

•Update post event documents including Event Summary Sheets, Past Themes and Activity tracking sheets; timely input of your portion(s) of these tracking documents post-event to continue to build and maintain historical data

•Provide exceptional customer service/support pre-Event, onsite and post-Event and proactively troubleshoot when necessary

•Network with resorts, hotel contacts, associations, other Event firms, etc. to find new resources and uncover fresh ideas

•6+ years’ experience in corporate event management, budgeting, build/manage hotel specifications, menu creation, and other event planning logistics

•Bachelor’s degree desired

•CMP certification desired

•Proven record of accomplishment of event budget development/management

•Meticulous attention to detail

•Working knowledge of budget management, RFP process, and venue planning tools as well as Microsoft Office suite

•Excel expertise required, experience with Salesforce desired

•Comfortable working independently in a fast-paced, dynamic environment

•Enthusiastic and outgoing, exceptional communicator, and ability to work well with everyone