Operations Coordinator – Lease and Facilities

Are you someone who thrives at the intersection of details, spaces, and people? We’re looking for an Operations Coordinator for Lease and Facilities to play a key role in managing leases, coordinating facility needs, and supporting exciting build and refresh projects. This position is perfect for someone who enjoys keeping operations running smoothly while collaborating with multiple stakeholders to shape functional, welcoming spaces.

 

With over 100 cutting-edge outpatient center locations, dedicated to providing exceptional patient care while fostering a collaborative work environment, our buckeye team includes more than 1,800 nurses, medical assistants, physicians, advanced practice providers, administrative support staff, IT specialists, financial specialists and leaders that all play an important part. As an employee of Ohio State University Physicians (OSUP), you'll be an integral part of a team committed to advancing healthcare, education, and professional growth.

 

At OSUP, we foster a culture grounded in the values of inclusion, empathy, sincerity, and determination. We meet our teams where they are, coming together to serve each other and our community.

 

 

• Follow up on requests from stakeholders for lease information.
• Field questions from departments regarding lease details.
• Enter supplier invoice requests for leased buildings.
• Initiate utilities and services at new buildings/leases.
• Set up landlords as vendors in Workday.
• Route leases for signatures.
• Manage keys to new locations and provide access to locations.
• Perform basic amortization work.
• Verify property insurance.

 

• Support planning and refresh space efforts, including calculating and retaining actual costs to budgets.
• Verify space utilization information, teach about space related equations, and create reports.
• Update clinic schedules in Excel or space repository tool.
• Verify asset lists.
• Assist in managing vendors for refresh projects and obtaining estimates.
• Update location database based on submissions/corrections
• Work with facilities on various project requests and confirm completions.
• Assist in managing details and requests for OSUP-owned buildings (Stoneridge, Grove City, Gahanna).

 

• Submit purchase orders for projects.
• Submit e-tickets for projects.
• Coordinate badges for contractors with HR.
• Route invoices for payments.
• Support/document space leader meetings with architects and construction teams.
• Schedule meetings and site visits/walk-throughs.
• Work with OSU and vendors on signage and artwork.

• Other duties or special projects as assigned.

 

• Associates degree
• Knowledge of lease equations and terms

USD $22.61 - USD $33.92 /Hr.