Function Coordinator

Our client is seeking an experienced Function Coordinator to join the Grahamstown team, · Establishing and maintaining relationships with clients and venues · Planning event details and aspects, including seating, dining and guests · Remaining under budget with all costs as set out by the kitchen, client and function guide · Managing events and addressing potential problems that may arise · Planning for potential scenarios that could impact on the integrity of the event · Maintaining a working knowledge of the complex needs of a wide variety of events · Managing all events that run through the kitchen, liaising with the Functions Head Chef and Team with regards to menus, orders, planning, and executing · Setting up of Functions in various venues · Overseeing events from planning, to ordering, prepping and execution, and break down. · Ensuring all events are costed as per the issue sheets and stock used · Assisting Managers in ensuring all event stock is in the unit on time for function chefs to be able to prep on time · Liaising with clients re the Venue – cleaning, functions, equipment, staffing, etc. · Manage the staff working at the event effectively · Must communicate with Senior management about all events, menus, budgets, planning and must be able to communicate professionally with a client · Adapt to the environment and working conditions of an event Requirements · Grade 12 · Qualification in Events / Hospitality will be an advantage · Minimum 2 – 3 years events planning experience · Proficiency in MS Office · Valid drivers license and own transport