Staff Accountant - Accounts Payable

Accounts Payable & Bill Management

• →Own the end-to-end processing of 50+ vendor bills per month, including complex multi-entity splits and cost allocations — no two months are exactly alike
• →Route bills for approval by emailing department and area heads, keeping the process moving and following up to ensure nothing falls through the cracks
• →Use Excel (pivot tables, VLOOKUPs) to organize and validate bill data before posting — your eye for detail here directly protects payment accuracy
• →Post approved bills in NetSuite and execute vendor payments via check and ACH
• →Maintain clean, audit-ready electronic files for all bills and check copies

Vendor Management

• →Build and maintain vendor relationships by collecting W-9s and banking/ACH information to onboard new vendors
• →Keep vendor records complete, current, and well-documented
• →Lead the annual 1099 process from start to finish

Journal Entries & Reconciliations

• →Prepare journal entries tied to AP activity, multi-entity cost allocations, and period-end close
• →Own balance sheet reconciliations, including bank reconciliation, each month
• →Play an active role in month-end close — your work directly feeds the accuracy of our financial statements

Expense Reports & General Accounting Support

• →Review, code, and process employee expense reports within Certify and NetSuite
• →Support executives with expense report and FSA documentation submittal
• →Assist with annual audit preparation by gathering and organizing AP-related documentation
• →Pitch in on special projects and other accounting tasks as the team's needs evolve

• Bachelor's degree in Accounting or a related field from an accredited college or university
• 0–2 years of accounting experience; accounts payable knowledge/experience required
• Intermediate proficiency in Microsoft Excel, including pivot tables and VLOOKUPs
• Experience with NetSuite preferred but not required
• Experience with Certify or similar expense management software a plus
• Experience with Adobe Acrobat (Writer/Editor) a plus
• Strong organizational skills and sharp attention to detail, especially when juggling multiple entities and cost allocations
• A proactive communicator who can follow up with department heads and keep approvals on track