Accounts Payable Specialist (Freight and Logistics)

About Expedock
Expedock is a tech-enabled workforce augmentation platform leveraging top 1% offshore talent and cutting-edge technology to help businesses scale efficiently.

We are seeking an AP Specialist to suport our global Freight & Logistics client.

Role: Accounts Payable Specialist

Schedule: Night Shift

Location: Fully Remote (WFH)

The Mission: Manage vendor relationships, ensure financial accuracy in CW, and coordinate seamlessly between International/LATAM teams and the payments department.

What You'll Do:

Invoice Management & Processing

• Urgent Email Prioritization: Monitor and manage the department’s primary email inbox, acting immediately on high-priority invoice posting requests.
• Invoice Reversal & Reposting: Manage the lifecycle of invoice corrections, including reversing incorrectly posted invoices and executing accurate repostings according to company policy. Ensure all required documentation is validated before processing any reversals.

Vendor Statement Reconciliation

• System Integrity: Conduct thorough reviews of vendor statements, performing direct comparisons between the statement and internal accounting system (CW).
• Verification: Verify the accuracy of invoice numbers, charges, creditor information, and due dates to ensure financial consistency.
• Vendor Communication: Provide prompt, professional responses to vendors upon statement review, including clear communication regarding estimated payment dates.

Payment Processing Coordination

• Financial Oversight: Liaise directly with the payment processing team regarding past-due accounts. Provide detailed aging reports, including breakdown of past-due vs. current invoices.
• Risk Mitigation: Strictly enforce data protocols to prevent the occurrence of duplicate payments.
• Remittance Support: Act as the primary point of contact for the payments team to direct vendors who are requesting remittance details for previously processed payments.
• Proactive Issue Resolution: Identify recurring payment bottlenecks and suggest process improvements to the payments team.

Notice of Assignment (NOA) Handling

• Factoring Management: Process incoming NOAs from factoring companies.
• Profile Maintenance: Update vendor profiles in the CW system with the correct factoring company details. Create new vendor profiles where necessary, ensuring all factoring documentation is accurately captured.
• Vendor Relations: Provide immediate, formal acknowledgment to factoring companies regarding receipt and acceptance of NOAs.

What you need:

• Experience: 2–3 years of experience in Accounts Payable within the freight and logistics industry.
• Remote Proficiency: Ability to work autonomously in a virtual environment while maintaining high levels of communication and productivity during night hours.
• Software Proficiency: Demonstrated experience working with accounting and ERP software (familiarity with CW systems preferred).
• Communication: Exceptional verbal and written communication skills to handle sensitive vendor and international team correspondence across time zones.
• Analytical Rigor: Strong eye for detail, particularly regarding invoice validation, discrepancy identification, and documentation.
• Time Management: Proven ability to manage high-volume email workflows and prioritize urgent financial tasks effectively.

Why Expedock

• HMO & Leave Credits: Stay protected with healthcare benefits and use accrued leaves by your third month
• Supportive Remote Environment: Work from home alongside a collaborative team that values growth and mutual success.
• Seamless Onboarding & Training: Get up to speed quickly with a structured program and client specific training designed to make you a subject matter expert in your assigned workflows.

Candidate Data & Privacy Notice
By submitting your application to Expedock, you acknowledge and consent to the collection, use, and processing of your personal information for recruitment and hiring purposes. Your information will be used to:

• Evaluate your qualifications and suitability for current and future roles
• Communicate with you throughout the recruitment process Improve our hiring processes and overall candidate experience
• Maintain talent pools for future opportunities, where permitted by law

We handle candidate data with care and in accordance with applicable data protection and privacy regulations. Your information will only be accessed by authorized team members and will not be shared with third parties without your consent, unless required by law.