Bookkeeper (Project-Based)

• Manage and monitor Accounts Payable (AP) tickets from receipt through resolution and completion.
• Request invoices from vendors and proactively follow up on outstanding or missing invoices.
• Receive, review, process, and accurately encode invoices into the accounting system.
• Verify invoices against supporting documentation, purchase orders (POs), receipts, and other relevant records.
• Monitor invoice status and ensure invoices are properly routed for approval and payment.
• Track invoice due dates and proactively follow up on "balanced" invoices to help ensure timely payment.
• Perform duplicate invoice checks to prevent duplicate processing and payments.
• Maintain organized and accurate AP records and supporting documentation.

• Perform prepayment reconciliation by matching invoices against existing prepayments and ensuring transactions are properly applied.
• Research and investigate outstanding or unresolved prepayment issues.
• Identify discrepancies between prepayments, invoices, and accounting records and coordinate appropriate resolution.
• Ensure prepayment balances are accurately reflected and cleared when corresponding invoices are received.
• Maintain proper documentation and tracking of prepayment-related transactions.

• Investigate and resolve invoice discrepancies involving:
• • Quantity differences
  • PO mismatches
  • Pricing discrepancies
  • Incorrect or incomplete billing
  • Missing documentation
  • Duplicate invoices
  • Prepayment application issues
• Coordinate with vendors and internal teams, including Purchasing, Operations, Receiving, and Finance, to resolve discrepancies promptly.
• Follow up on unresolved issues and ensure appropriate corrective actions are completed.
• Escalate complex or recurring issues to the appropriate stakeholders when necessary.
• Identify recurring discrepancies and recommend process improvements to reduce future AP issues.

• Communicate professionally with vendors regarding invoices, payment-related documentation, discrepancies, and outstanding items.
• Follow up with vendors for missing, corrected, or updated invoices and supporting documents.
• Maintain clear records of vendor communications and follow-ups.
• Build and maintain positive working relationships with vendors and internal stakeholders.
• Respond to AP-related inquiries in a timely and professional manner.

• Maintain accurate and up-to-date financial and vendor records.
• Ensure AP transactions are properly documented, coded, and recorded.
• Assist with month-end close activities related to accounts payable and prepayments.
• Support AP aging reviews and help identify overdue or unresolved transactions.
• Prepare reports, reconciliations, and documentation as requested by the Finance or Accounting team.
• Identify opportunities to improve AP processes, documentation, controls, and turnaround times.
• Perform other bookkeeping and accounting-related duties as assigned.

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 1–2 years of experience in bookkeeping, accounts payable, accounting, or a similar finance-related role.
• Solid understanding of accounts payable and basic bookkeeping principles.
• Experience with invoice processing, invoice reconciliation, and vendor account management.
• Strong attention to detail and accuracy when reviewing financial transactions and supporting documents.
• Ability to investigate discrepancies and identify the root cause of invoice and payment issues.
• Strong organizational skills with the ability to manage multiple AP tickets, invoices, and follow-ups simultaneously.
• Excellent follow-through and ability to monitor outstanding items until resolution.
• Strong written and verbal communication skills for effective vendor and internal stakeholder coordination.
• Proficiency in Microsoft Excel or Google Sheets, including basic functions used for reconciliation and data analysis.
• Experience using an accounting or ERP system is highly preferred; experience with Acumatica is a plus.
• Ability to maintain confidentiality when handling financial and vendor information.
• Strong analytical and problem-solving skills.
• Ability to work independently while also collaborating effectively with cross-functional teams.
• Proactive mindset with a strong sense of ownership and accountability.

• A company culture based on our purpose to bring out the untapped potential, creativity, and success in people, partnerships, and brands.
• A culture built on the mission to develop high-functioning teams by providing an environment of constructive support and inspiration where people grow personally and professionally
• A market competitive total compensation/rewards package including:

• • Day 1 HMO
  • Competitive pay including incentives and generous allowances
  • Payment of all statutory government benefits
  • 25 days of annual paid leave some days are convertible to cash
  • 13^th month pay
  • Onsite medical support
  • Employee Engagement Events
  • Employee Referral Program
  • Skills, training for personal and professional development

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