Partnership Associate - Back Office Operations Associate

FlexCar is growing rapidly and we are looking for a Partnerships Associate to join our offices in Nicosia, Cyprus. This is a unique opportunity for an Entry Level position within the fastest growing Greek scale-up company and one of the fastest in Europe.

FlexCar is more than a car leasing company. We redefine the way consumers own a car by offering flexible and accessible terms and an all inclusive premium service. Our aim is to elevate the car leasing field and pave the way for the future of mobility in Greece, Italy, Cyprus, Mexico and across the globe.

We are constantly looking for curious and ambitious minds that are eager to be part of an exciting journey and a very strong professional team, so if you are ready to kick off your career at one of the most promising European start-ups, join us!

The Back Office Operations Associate will play a key role in supporting daily operational workflows across suppliers, workshops, and customers. This position involves accurate invoice processing, consistent follow-up with external partners, managing service and repair tickets, coordinating appointments with workshops, and monitoring KTEO inspection schedules. The ideal candidate is highly organized, detail-oriented, and comfortable juggling multiple tasks in a dynamic environment.

• →Process and accurately register supplier and workshop invoices in a timely manner
• →Follow up with suppliers and workshops regarding outstanding invoices, pending tasks, or documentation
• →Manage ticketing for vehicle damages, repairs, and workshop servicing
• →Coordinate and schedule customer appointments with workshops, ensuring smooth communication and timely handling
• →Monitor and track all KTEO (Vehicle Technical Inspection) cards to ensure compliance and timely renewals
• →Maintain clear and updated records in internal systems to support seamless operations
• →Collaborate with multiple internal teams to ensure quick and effective customer service
• →Contribute to improving back-office processes and operational efficiency
• →Understand the company’s services and provide accurate information to stakeholders when needed

• 1+ years of experience in Back Office, Operations, Customer Service, or a similar administrative role
• Strong organizational skills and ability to multitask effectively
• Excellent communication skills and the ability to collaborate with various stakeholders (suppliers, workshops, and internal teams)
• Attention to detail and a proactive, problem-solving mindset
• Ability to work independently and take ownership of assigned tasks
• Customer-first mindset and willingness to go the extra mile for service quality
• Fluency in Greek and English, both written and verbal
• Ideally, an interest in the automotive industry