Document Specialist

POSITION SUMMARY
The Document Specialist will maintain Gabor Design Build’s interactive digital forms. The specialist works on creating structured layouts in Microsoft Excel and converting them into professional, interactive, fillable PDF documents. The entry-level, tech-savvy self-starter will have cutting-edge knowledge of modern spreadsheet formatting, advanced automated formulas, macro creation, and Adobe Acrobat Pro form creation tools. This role offers an excellent opportunity to bring highly efficient, automated document workflows to Southeastern Wisconsin’s leading residential remodeler.

Reports To: Owner

FLSA Status: Part Time – Hourly, Non-exempt

COMPANY
Starting from the dining room table to a now almost 6,000 sq. ft. premier showroom, family-owned Gabor Design Build (GDB) is Southeastern Wisconsin’s leading residential remodeler. For over 25 years, GDB has been elevating the quality of life for its employees, partners and customers. Gabor Design Build values passion, excellence and integrity in everything we do. As an award-winning design and build firm, GDB offers a fun and casual work environment, opportunities for growth within the company, a competitive salary and great benefits.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Template Design: Design clean, modern, and perfectly aligned form templates using Microsoft Excel.
• Advanced Spreadsheet Automation: Write and implement complex Excel formulas and logical statements to automate data entry within spreadsheets.
• Macro Development: Develop and maintain basic VBA macros within Excel to streamline formatting, clear form inputs, or automate repetitive tasks.
• Interactive Connectivity: Insert active hyperlinks, data connections, and dynamic links to external programs, internal databases, and websites within Excel files.
• Interactive PDF Creation: Use the latest features in Adobe Acrobat Pro to generate fillable text fields, checkboxes, and modern dropdown menus.
• Form Optimization: Ensure all corporate documents feature logical tab orders, clear formatting, and multi-device usability.
• Troubleshooting: Test interactive elements and formula calculations across different devices and PDF readers to ensure consistent functionality.
• Continuous Improvement: Maintain cutting-edge knowledge of document software updates, macros, shortcuts, and digital workflow trends.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

• Education: Minimum Associate degree in business administration, digital media, IT, computer science, or a related field; equivalent technical certifications a plus.
• Experience: Entry-level experience combined with strong academic, project-based, or self-taught proficiency in advanced digital document workflows.
• Advanced Formula Mastery: Strong knowledge of complex formulas (e.g., XLOOKUP, IF/IFS statements, INDEX/MATCH, and data validation techniques).
• Macro/VBA Knowledge: Foundational understanding of writing, editing, and troubleshooting basic macros and VBA scripts.
• System Integration Skills: Proven ability to link Excel worksheets to external web URLs, web services, and other Microsoft Office or company software tools.
• Adobe Acrobat Proficiency: Solid foundation in Adobe Acrobat Pro, specifically utilizing form automation tools, fields, and digital signature blocks.
• Attention to Detail: Exceptional focus on formatting alignment, gridlines, formula auditing, spacing, and visual consistency.
• Organizational Skills: Strong time management skills with the ability to manage multiple form updates and shifting priorities.
• Strong Work Ethic: High accountability, a positive attitude, openness to teamwork, and a healthy sense of humor.

BENEFITS

• Competitive base salary, depending on experience.
• Monthly cell phone reimbursement.

PHYSICAL REQUIREMENTS

• Frequently (75% to 100%) sitting, speaking, hearing, seeing, and extensive typing/keyboarding.
• Occasionally (up to 30%) standing, walking, and light lifting.