Freelance Experiential Production Coordinator

As an Experiential Production Coordinator, you support the planning and execution of live experiences—from concept development through post-event reconciliation. You help keep projects organized, on track, and moving forward by managing logistics, documentation, and vendor coordination.

This is a foundational role designed to build fluency across production operations, vendor management, and live event execution. You will work across multiple projects at different stages, gaining exposure to how experiential work comes to life at scale.

You bring strong organization, attention to detail, and a willingness to jump in wherever needed to ensure successful delivery.

• Support producers in developing timelines, budgets, and core production documents.

• Assist in pre-production meetings, site walkthroughs, and planning sessions.

• Help manage logistics across activations, including run-of-show documents and production schedules.

• Support load-in, onsite execution, staff training, and load-out as an extension of the production team.

• Research, source, and coordinate vendors, venues, and suppliers.

• Collect and manage vendor quotes, contracts, and COIs.

• Maintain communication with external partners to ensure timely delivery and execution.

• Track invoices, contracts, and production documentation.

• Support budget tracking, reconciliation, and post-event reporting.

• Maintain organized files and documentation to ensure transparency and efficiency.

• Collaborate across internal teams including creative, strategy, and account.

• Build foundational relationships with vendors and partners.

• Stay informed on cultural and industry trends across sport, music, fashion, and lifestyle.

• Highly organized with strong attention to detail and follow-through.

• Clear and professional communicator.

• Proactive, adaptable, and solutions-oriented.

• Ability to manage multiple priorities in fast-paced environments.

• Curious about experiential marketing and live event production.

• 1–3 years of experience in experiential, events, hospitality, or production coordination.

• Familiarity with project coordination, logistics, or event support.

• Proficiency in Google Suite, Slack, and project management tools (e.g., Asana).

• Willingness to travel and work flexible hours, including holidays, evenings, and weekends as needed.

Game Seven provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, leaves of absence, compensation, and training.