Accounting Data Entry Specialist

Philippines·Manilaentry

OtherData Collector

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Quick Summary

Key Responsibilities

$5.00 to $7.00 USD per hour, paid weekly,

Technical Tools

OtherData Collector

Attention Accounting & Data Entry Pros - consider these three questions:

Do debits, credits, and reconciliations make sense to you?
Can you spot a $0.37 mismatch in a sea of transactions, and do you know how to fix it in QuickBooks Online?
Do you love the moment when every total matches, and take pride in getting it right every single day?

If you answered YES to all three, you might be exactly who we're looking for!

What We Offer

~1 min read

GC Realty & Development is a Chicago property management firm. Since 2003 we have grown to 1,500 units for more than 600 private investors, and we are pushing to 3,500 doors over the next 3 years. Growth like that runs on clean books, and clean books run on people who get the details right every single day. You will work fully remote from your home supporting our Finance Department.

As an Accounting Data Entry Specialist, you keep our daily financial activity accurate and current. You enter deposits, payments, and journal entries in QuickBooks Online, reconcile daily activity between our systems, support billing, and clean up credit-card transactions. This is a hands-on execution role, not an accountant or analyst position. You will follow proven processes, not design them.

Pay: $5.00 to $7.00 USD per hour, paid weekly, based on experience
Monthly Bonus: Up to 12% of base pay based on performance each month
Book Club: Company funded reading program worth up to $500 per year
Referral Program: Refer a hired team member and receive a $1,000 bonus
Paid Time Off: 10 PTO days per year
Paid Birthday: Take a paid day off during your birthday month
Paid Holidays: 7 US holidays recognized annually

Responsibilities

~1 min read

→Daily Activity Match: Reconcile yesterday's activity between our systems and prepare a short check-sheet for review
→Income Journal Entry: After review approval, post the daily income journal entry in QuickBooks Online
→Deposits and Payments: Enter deposits and prior-day vendor payments in QuickBooks Online
→Work-Order Billing: Process next-day work-order billing entries
→Billing Sync: Keep billing records in sync, reverse incorrect entries, and route clean re-bills
→Billing Check File: Maintain a daily billing check file with short, clear reasons when numbers don't match
→Lease-Renewal Fees: Enter lease-renewal fee bills
→Maintenance Spreadsheet: Update the daily maintenance spreadsheet each morning for leadership
→Owner-Payout Support: Support owner-payout setup during payout weeks
→Credit-Card Cleanup: Clean up corporate credit-card vendor names, splits, and chargebacks in QuickBooks Online
→Checklist Ownership: Keep your assigned daily checklist items current and complete
→Process Notes: Document simple step-by-step instructions so coverage is easy when someone is out

Accounting Data Entry Experience: Minimum 1 to 2 years entering transactions in QuickBooks Online or a similar accounting system, including bank or account reconciliations. General data entry, typing, or transcription work without accounting transactions does not qualify
Accounting Basics: You understand debits and credits, journal entries, and reconciliations, and you know what it means when totals don't tie out
Accuracy at Volume: You enter high volumes of numbers daily with near-zero errors and catch your own mistakes before anyone else does
Software: QuickBooks Online strongly preferred, and experience with property management software such as AppFolio, Buildium, or Yardi is a plus
English: Strong written English (B2 or higher), since you will write short, clear notes and questions to US-based teammates every day
Education: High school diploma required, and an associate's or bachelor's degree in accounting or business is welcome but not required
Temperament: Detail-driven, calm under daily deadlines, and consistent. You would rather get it right than get it fast, and you manage to do both
Home Office: Modern computer, stable high speed internet with a backup connection, and a dedicated quiet workspace

At GC Realty & Development, everything we do is guided by four core values: Responsive, Own It, Get Stuff Done (GSD), and Better Results. Together, these make up The GC Realty Experience(TM). It is not a slogan. It shows up in how we communicate, how we solve problems, and how we treat every person who comes in contact with our brand, whether that is a resident, a client, a vendor, or a new team member. We make doing business with us easy. We offer the right solutions the first time and leave everyone with an experience worth talking about. That standard does not change when things get hard. In fact, that is exactly when it matters most. No matter where you sit in the company, you are responsible for making The GC Realty Experience(TM) real every single day.

Are you the right fit? We are looking for people who own their numbers. Every day has a deadline, and every entry has to be right. When something doesn't match, you don't guess and you don't let it slide. You find it, flag it, and explain it in plain English. If you have never worked with accounting transactions, this is not your seat. If you want to build financial strategy instead of executing daily processes, this is not your seat either. If you love the satisfaction of a clean reconciliation, apply today!

We encourage you to check out our reputation online, our GlassDoor reviews, and our podcast, Straight Up Chicago Investor!