Personal Secretary II (Psychiatry) [Pamela Youde Nethersole Eastern Hospital]

Application Deadline : 30 September 2026
Date of Issue : 17 September 2026

Vacancy Notification Circular No. HKIC260934

Rank : Personal Secretary II
Department / Hospital / Cluster : Department of Psychiatry / Pamela Youde Nethersole Eastern Hospital / Hong Kong Island Cluster
Pay : HK$18,772 to HK$38,290 (HGPS point 3 to 15) per month including Monthly Allowance
Up to 15% of total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities
Provide secretarial and administrative support to the Chief of Service (Psychiatry) and the Department of Psychiatry. Key responsibilities include:
1.    Oversee the day-to-day operation and co-ordination.
2.    Perform executive work and co-ordinate meetings / events / programmes / activities / training courses and meetings.
3.    Collate, coordinate data and information for compilation of returns, reports and presentation for the department.
4.    Assist in organizing different programs and activities of department.
5.    Carry out office admin and clerical duties including filing and record keeping.
6.    Liaise with community healthcare partners & patients independently.
7.    Function as department secretariat.
8.    Perform any other duties as assigned by supervisors.

Entry Requirements
1.    (a) Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syl B), or equivalent. OR
         (b) 5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below:
               - Level 2 in English Language; and
          - Level 2 in New Senior Secondary subjects/ “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category)/ Grade E in Other Language subjects; or equivalent.
2.    Typing speeds of (50 wpm) with good skills in word processing.
3.    Knowledge of common office automation (e.g. E-mail, Internet /Intranet) and PC applications (e.g. Excel, PowerPoint) & other secretarial skills.
4.    Good command of both spoken and written English and Chinese.

Preferred Attributes / Exposure
1.    Experience in secretarial work, office administration or role as personal assistant in HA. 
2.    Certification in secretarial work or related training. 
3.    Good knowledge of computer applications, e.g. MS Word, Excel, PowerPoint, Outlook and Chinese word processing. 
4.    Proficiency in English writing and reading. 
5.    Responsible, reliable, self-motivated and able to work independently. 
6.    Excellent skills in coordination and problem-solving for smooth department operation. 
7.    Excellent communication and interpersonal skills to work with internal &external parties. 
8.    Ability to organize, maintain and retrieve information efficiently.

Remarks
1.   Please refer to https://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”. 
2.  Serving staff who do not meet the academic requirements but with 3 years’ experience within HAHO or HA hospitals/institutions in word processing or typing, and have:
     (a) Grade E or above in English Language (Syllabus B) in the Hong Kong Certificate of Education Examination; or Level 2 or above in English Language in the Hong Kong Diploma of Secondary Education, or equivalent; or
      (b) Passed the Hong Kong Government In-service Personal Secretary II Qualifying Examination, or
      (c) Grade E or above in the written part of Government Standard English Examination (Higher) may also be considered.

Please submit on-line application on or before 30 September 2026. Please note that only on-line applications submitted via Hospital Authority Careers Webpage would be processed.
For enquiries, please telephone 2595 6967.