Workplace Operations Manager

Hadrian is building autonomous factories to reindustrialize America. By combining AI, advanced software, robotics, and full-stack manufacturing, we help aerospace and defense companies build rockets, satellites, aircraft, ships, and other mission-critical systems up to 10x faster and at significantly lower cost.

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• Represent Workplace Services in design and construction meetings: Sit in with architects, general contractors, subcontractors, and project managers to represent operational and end-user needs throughout fitout projects.

• Own FF&E execution: Help drive furniture, fixtures & equipment selection, placement, and installation from planning through delivery and setup.

• Coordinate on-site logistics: Manage delivery scheduling, staging, and vendor access so installations land on time and in the right sequence.

• Track scope and punch lists: Keep FF&E registers, installation schedules, and punch lists current, and follow issues through to closeout.

• Ensure day-one readiness: Confirm spaces are fully outfitted, functional, and move-in ready before handoff to employees.

• Manage purchase orders: Create, track, and reconcile POs for vendor services and FF&E — ensuring accurate coding, timely approvals, and clean matching against invoices and receipts.

• Operations experience: 5+ years in workplace services, facilities, hospitality, or operations, including day-to-day oversight of outsourced services.

• Vendor management: Proven track record holding service providers (janitorial, F&B, reception, waste, or similar) accountable to scopes of work and SLAs.

• Financial ownership: Experience with service budgets, PO creation and reconciliation, and invoice review against contract pricing.

• People & partner leadership: 2+ years leading teams and/or managing vendor performance.

• Fitouts & FF&E: Comfort in design/construction meetings and coordinating furniture, fixtures & equipment through installation; ability to read construction drawings a plus.

• Systems: Proficiency with MS 365 (Excel) and a work-order/CMMS or ticketing platform.

• Service mindset: Strong communication, organization, and the ability to juggle competing priorities.

• You've built from zero, not just maintained: You've stood up workplace or vendor programs from scratch and scaled them across a fast-growing or multi-site footprint — comfortable with ambiguity and a rapidly moving environment.

• You bridge the shop floor and the front of house: You can deliver a white-glove experience for executives and VIP guests while being equally at home on an active manufacturing floor — fluent in PPE, safety, and production cadence.

• You operate with mission and discretion: You're energized by Hadrian's mission to reindustrialize American aerospace and defense manufacturing, and you bring the confidentiality and visitor-security awareness that a defense-adjacent facility demands.

To conform to U.S. Government export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen or national, lawful permanent resident, protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here.

Hadrian uses AI-assisted tools in our recruiting and hiring processes to help our team work more efficiently. This may include tools that help organize and analyze recruiting data, as well as an AI-powered notetaker that can record and transcribe interviews and help coordinate feedback. These tools support our team and are not used to make hiring decisions. All candidate evaluations and hiring decisions are performed by humans. If an interview will be recorded, you will be notified in advance and may opt out at any time with no impact on your candidacy. Candidate data processed through these tools is subject to the same protections described in our Privacy Policy.

Hadrian will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of all applicable laws. We do not ask about criminal history on our application, and we do not consider criminal history before making a conditional offer of employment.

Hadrian does not unlawfully discriminate on the basis of race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, marital status, mental status, physical disability or any other legally protected status. When necessary, the Company also makes reasonable accommodations for disabled candidates and employees, including for candidates or employees who are disabled by pregnancy, childbirth, or related medical conditions.