Program Assistant

The Program Assistant will assist with programmatic and administrative duties to support the Procurement Unit. The incumbent will provide administrative support to assist with the day-to-day procurement activities. The incumbent will assist with procurement tracking and documentation, application systems, application review activities, communications, internal and external technical assistance, and post-award activities.

The Program Assistant will maintain accurate and organized records; assist with preparing, processing, and updating procurement materials and systems; track activities, deadlines, and outstanding items; conduct routine follow-up; and provide support to Procurement Unit staff and internal and external partners in accordance with established procedures. The incumbent will assist with identifying and elevating non-routine issues, risks, or matters requiring programmatic, operational, or leadership decisions.

Bachelor's degree in a related field; OR an Associate's degree in a related field and two years of general office, secretarial, or administrative experience; OR four years of such experience.

• Experience providing administrative or programmatic support in a professional environment
• Experience supporting procurement, grants, contracts or related administrative processes
• Experience using Survey Monkey Apply
• Experience maintaining records, trackers, databases, spreadsheets, or other systems used to monitor projects
• Experience providing customer service or technical assistance to partners

Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.

Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position.

Travel up to 25% of the time will be required.

The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.

This position is eligible for a hybrid work schedule, with a combination of onsite and remote work.

HRI participates in the E-Verify Program. 

Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans

www.healthresearch.org

Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.

At HRI, the nature of hybrid and onsite work varies by position. Some roles require full onsite presence, while others allow a hybrid schedule. Managers determine the specific telecommuting expectations for each role based on operational needs and job responsibilities. If designated as hybrid, you will divide your time between working remotely and reporting onsite. Regardless of telecommuting status, all HRI employees must live within a reasonable commuting distance of their official work location and must reside in one of the following states: New York, New Jersey, Connecticut, Massachusetts, or Vermont.