Data Management Assistant

The Hamilton Arthroplasty Group at Hamilton Health Sciences Juravinski Hospital is an independently funded multidisciplinary clinical outcomes research group dedicated to improving hip and knee arthroplasty outcomes, specifically patient quality of life through continuous quality improvement in clinical service, research and education in arthroplasty.

The Data Management Assistant’s overall purpose is the verification of study data while developing/maintaining the study database, and study reports as well as providing detailed information in response to inquiries from staff and study centres.

Evaluate clinical, laboratory and diagnostic case report forms and identify deviant, discrepant or inconsistent data reporting.

The ability to apply knowledge of the Study Protocol, Good Clinical Practice, Standard Operating Procedures, study plans and other study documents to daily activities.  The ability to apply critical thinking skills to ensure accuracy, effectiveness and efficiency of the study and study related tasks.

• Collaborate with the Research Coordinator, Research Assistant and or Principal Investigator to coordinate the design and ·        implementation of the study data management database(s), including testing.
• Collaborate with the Research Coordinator, Research Assistant and or Principal Investigator to create, program, test, implement and maintain study specific Edit Checks.

• Create/revise/test/approve Case Report Forms (CRFs), and Reference pages.
• Collaborate with study team to ensure that sites are provided with the appropriate start up materials.
• Collate with preparing site initiation power point presentations, creation of study protocol and CRF binders, Log shipment of start-up supplies.
• Communicate with sites to ensure all specific regulations are being met.

• Collaborate with study team and database programmers to implement and test study specific edit checks.
• Study specific report creation, implementation, analysis and distribution.

• Oversees the collection, entry, delivery, verification, management, analysis and reporting of data.
• Conduct, analyze and summarize data audits.
• Identify deviant, discrepant, or inconsistent data.
• Applies quality control notes to identify issues with data.
• Identify issues with database implementation.
• Identify protocol deviations and lost to follow-up patients.

• Data quality, overdue visits, source document collected for adjudication.
• Site questions and concerns, site training.

• Responds to inquiries from study centres regarding data quality/issues.
• Conduct conference calls with the Sponsor and Clinical Research Associates for site updates.

• Prepare for study meetings (collect materials, create presentation slides).
• Organize travel arrangements.
• Order supplies.
• Create slides for scientific meetings.

Temporary full-time hours, 37.5 hours/week.

This position is temporary until August 2027.

• Ability to assess data analytically for quality and consistency.

• High level of attention to detail, organizational and problem solving skills to ensure overall best data quality.

• Ability to effectively integrate the requirements for database design and functionality to achieve a high level of data quality.

• Ability to manage data including database design and development, CRF creating, edit checks, testing and validation while utilizing required systems.

• Ability to assess and analyze large volumes of data while isolating trends and identifying discrepancies and errors to ensure clean data.

   

   

   

• Knowledge of REDCap and databases such as ORCCID and IRIS.

• Proficient in Microsoft Office (Word, Excel, , and PowerPoint).

   

   

   

• Excellent written and oral communication skills and ability to work flexible hours

• Ability to work with a multidisciplinary team (local, national, and international) to produce high quality study results. 

• Ability to delegate responsibility to other staff and work independently as required.

• Bachelor’s degree in science preferred

• Working knowledge of HHSC systems, processes, organizational structure and SOPs.

• Clinical Trial experience.

• GCP, TCPS2 training.

Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website. This job posting is for an existing vacancy.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact Human Resources at 905-521-2100, Ext. 46947 for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note: the circumstances around an employee's exit will be considered prior to an offer of employment. Proficiency in both Official Languages, French and English, is considered an asset.

If this position is temporary, selection for this position will be as per the outlined Collective Agreements:

Article 30 (k), CUPE Collective Agreement 
Article 10.7 (d), ONA Collective Agreement 
Article 13.01 (b) (ii), OPSEU 273 Collective Agreement 
Article 14.04, OPSEU 209 Collective Agreement 
Article 2.07 and Article 13, PIPSC RT Collective Agreement