Accounts Payable Coordinator

•     Receive, review, and enter vendor invoices, verifying pricing, quantities, and approvals against purchase orders and packing slips.

•     Code expenses to the correct GL accounts, classes, and locations, with attention to cost of goods (injectables, fillers, skincare inventory) versus operating expenses.

•     Route invoices for approval and prepare weekly payment runs (ACH, check, and card) in line with due dates, early-pay discounts, and cash-flow priorities.

•     Manage relationships with key suppliers (e.g., Allergan/AbbVie, Galderma, Revance, medical and laser equipment vendors), including rebate and loyalty-program tracking.

•     Reconcile vendor statements and resolve discrepancies, duplicate billings, and credit memos promptly.

•     Maintain vendor master data, including collecting and tracking W-9s and supporting year-end 1099 preparation.

•     Process and reconcile employee expense reimbursements and company credit card transactions.

•     Prepare AP aging reports, accrual schedules, and support documentation for month-end close.

•     Help monitor product and supply spend, flagging price changes or unusual activity to leadership.

•     Keep AP files organized and audit-ready; follow internal controls and approval policies.

•     2+ years of accounts payable or bookkeeping experience; healthcare, medspa, dermatology, or retail/inventory-based business a plus.

•     Experience with Campfire and RAMP preferred.

•     Understanding of basic accounting principles, accruals, and the three-way match.

•     Exceptional accuracy, organization, and follow-through, with the ability to manage deadlines.

•     Clear, professional communication with vendors and internal team members.

•     Discretion handling confidential financial and business information.

•     Associate's or bachelor's degree in accounting, finance, or a related field.

•     Exposure to multi-location or class/location-based reporting.