Apprenticeship Program Coordinator

• →Collaborate directly with the Apprenticeship Development Manger to effectively manage the internal aspects of the potential and current apprenticeship programs or AYD students.
• →Assist students with their AYD requirements such as the AYD application, FERPA, vouchers, and day-to-day communication with students to ensure there is a successful transition to enrollment services.
• →Organize the enrollment of apprenticeship students including but not limited to communications with students and trade organizations, collaboration with schools’ Deans/program chairs for course creation as needed by employer partners, registration of students, financial tracking and data entry and coordination for any DOL/DWD requirements.
• →Coordinate communication with apprenticeship contacts, and maintain spreadsheets containing enrollment data, courses, and grades of the apprentices to allow for timely reports to employers.
• →Cross-collaborate with other departments such as the Registrar or Business office to ensure all documentation is accurately filed and invoices are processed efficiently.
• →Responsible for all Banner input for employer partnership participants.
• →Collect and organize data with a high level of accuracy and compliance is required to meet contractual obligations for DOL, DWD, employers, and grants.
• →Provide academic advising for new and continuing apprentices by aligning company expectations of curriculum with Ivy Tech and with students’ majors and their work schedules.
• →Through orientation and ongoing communication, assist students in defining personal and academic goals, instructing, and introducing students to My Ivy and supporting the student through enrollment steps and other issues that may arise.
• →Assist in the development, management, and maintenance of the database of all company-sponsored apprenticeship students.
• →Assist the Apprenticeship Development Manager with activities to grow company Achieve Your Degree and apprenticeship programs.
• →Order and maintain supplies for employer partner programs and maintain appropriate documents.

This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

• Associate degree in related field; Bachelor’s Degree Preferred

• Three (3) years related experience in one or more of the following areas: apprenticeship programs or journeyperson status, enrollment and registration, adult education, or curriculum and programming or related duties.
• Promotes an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees in which every individual feels respected and valued.
• Must be able to work collaboratively and effectively with other staff members, students and administrators, local business leaders and be productive in time-sensitive and high-pressure situations.
• Must have a valid driver's license.
• Must be able and willing to travel to other campuses in the service area.

Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:

• Multiple medical plan options paired with a Health Savings Account with a generous employer contribution

• Dental plan with no-cost preventive services and coverage for orthodontia

• Vision plan with low-cost exams and allowances for glasses or contact lenses

• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources

• Wellness program with opportunities to earn $250 in Wellness Rewards

• Flexible Spending Accounts for healthcare (limited purpose) and dependent care

• 10% employer retirement contribution, fully vested after two years

• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage

• Short-term and long-term disability benefits

• Generous paid time off, including vacation, sick leave, holidays, and winter recess

• Flexible work arrangements where available

• Paid childbirth recovery leave (8 weeks)

• Paid parental leave (4 weeks)