Philanthropy Coordinator

At Jefferson Center, it is our policy and our mission to be inclusive and mindful of the diversity of everyone who comes through our doors. We are passionate about building a community where mental health matters and equitable care is accessible to all races, ethnicities, abilities, socioeconomic statuses, ages, sexual orientations, gender expressions, religions, cultures, and languages.

The Donor Relations "Philanthropy" Coordinator conducts in-depth prospect research and donor analytics to inform and guide the department’s solicitation strategies for individual giving and data management. This position is also responsible for maintaining the department’s online fundraising database (currently Donor Perfect Online) as well as the electronic and paper files related to all gifts solicited and received. The Donor Relations Coordinator works closely with Philanthropy staff to ensure accurate and timely reporting and correspondence for grants and donor cultivation and stewardship.

Education, Knowledge, Skills & Experience Required:

• Bachelor’s degree required.
• Two – four years of experience in prospect research, donor analytics and database management; demonstrated understanding of fundraising principles
• Ability to investigate, analyze, and synthesize large quantities of data into a user-friendly and concise format for the Philanthropy team
• Excellent computer skills; including proficiency with fundraising software/databases (Donor Perfect Online or NetSuite is highly preferred)
• Accuracy and time management skills required; highly organized and detail-oriented with the ability to juggle multiple tasks at once in a deadline-driven environment
• Strong writing, editing, and verbal communication skills
• Ability to exercise excellent judgment, discretion, and sensitivity in handling confidential information

Essential Duties:

Prospect Research and Donor Analytics

• Using a broad spectrum of sources, research, organize, and evaluate a prospect’s financial capacity, ability to give, willingness to give, charitable interests, and connection to Jefferson Center
• Produce in-depth, well-written reports on prospects based on a combination of data from the donor database, available financial records, real estate ownership, and other markers of high-quality donors
• Prepare and present prospect briefings for the Director of Philanthropy, Vice President of Business Development and Community Engagement, and CEO, and any other staff with an assigned portfolio
• Maintain and manage the philanthropy/donor management database; enter and track contributions and document donor communication, cultivation, and stewardship
• Generate regular and special reports using the donor database; provide analyses of giving trends, campaign solicitations and event results to strategize future donor solicitation and engagement
• Assist the Director of Philanthropy in designing and launching a Planned Giving campaign
• Assist the Director of Philanthropy in building individual donor pipeline strategy and stewardship plan
• Proactively create and pull reports from the donor management system to inform donor relations activities
• Serve as lead for Partners in Hope monthly giving program

Grants Management Support

• Generate regular and special reports using the donor database
• Create monthly grant activity reports and participate in the report review meetings
• Process gifts including acknowledgement letters, and assist with funder/donor correspondence
• Ensure grant contracts are reviewed, signed, and returned according to funders’ deadlines and requirements
• Maintain tracking system for department/program needs to help inform prospect research

Donor Relations Support

• Ensure donor recognition information in the annual report and on Jefferson Center’s website is current and updated at regular intervals
• Manage gift processing and ensure timely acknowledgement of gifts
• Assist in scheduling meetings with prospective donors and funders as needed

Other

• Provide support for community relations projects, including the non-clinical volunteer program and Jefferson Center’s annual fundraising events
• Participate in Philanthropy & Communications Department meetings
• Exhibit enthusiasm, courtesy, adaptability, flexibility, and spirit of cooperation in the work environment
• Maintain effective interpersonal relations with consumers, peers, subordinates, upper management, visitors, and the general public
• Maintain positive interactions with clients, community members, and staff
• Respond promptly (within one business day) to phone calls, emails, and other requests
• Demonstrate a willingness and ability to work nights and weekends as necessary
• Must have reliable transportation to attend meetings and events
• Must be able to lift with our without assistance up to 25 lbs.
• Other duties/projects as assigned

Note:  Employees are held accountable for all duties of this job.  This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.

Salary Range: $63,800 to $81,200*

Additional Salary Information*:

• The salary range above is based on 1.0 FTE (full time equivalent) or 40 hours per week. Less than 40 hours/week will be prorated and adjusted to the appropriate FTE.* 
• Jefferson Center pay is determined by various factors including education level, licensure level, years of relative experience, and internal equity amongst current staff.

Application Deadline: This position will remain posted until filled. We encourage applicants to apply by 10/2/2026 for priority consideration.