Construction Project Coordinator

As a Project Coordinator, you will play a vital role in assisting the project team with financial and administrative tasks to support project delivery for a financial service client. You will work collaboratively with internal teams, communicate customer requirements, and proactively manage project-related issues. With your strong organizational skills, attention to detail, and proficiency in project management technology, you will contribute to the successful delivery of projects.

• Financial Management: Manage end-to-end project financials in PMWeb, including transaction processing, purchase order administration, and invoice lifecycle management. Ensure documentation compliance with contracts and regulatory requirements while monitoring payment status across systems. Perform quality control on all financial processes from budgeting through final payment.
• Project Administration: Maintain data integrity across project systems while generating financial reports to track status and identify issues. Implement proper document management practices and coordinate with Project Managers to align responsibilities. 
• Compliance & Quality Control: Monitor project health metrics and vendor compliance while validating documentation authenticity. Complete required training and support financial reconciliation during project closeouts, including final lien waiver processing and commitment adjustments.
• Continuous improvement: Identifying opportunities for process enhancements, implementing innovative project management practices, and driving continuous improvement initiatives.
• Facilitate effective communication between team members, project stakeholders and vendors, ensuring all parties are informed of project updates and changes. 
• Maintain project documentation, including requirements, reports, and progress updates, ensuring all documents are accurate, organized, and easily accessible. 
• Ensure adherence to vendor agreements as it relates to fees and process. 
• Review and processing of project budgets, vendor proposals/bids, change orders, and invoices within financial system. 
• Assist vendor and client with questions and tracking on Purchase Orders, Change Orders and Invoicing. 
• Identify process improvements and best practices to enhance project delivery and operations, contributing to increased efficiency and effectiveness. 
• Collaborate with the operations to create presentations/trainings, playbooks, guides, and other project deliverables, leveraging project management technology and tools as required. 

• 0 – 2 years practical experience 
• Strong written and verbal communication skills, with excellent customer service and presentation abilities.
• Ability to think and work independently, demonstrate initiative, and collaborate effectively with multiple individuals on various projects to meet assigned deadlines.  
• Proficiency with Microsoft Office Applications, including Word, Excel, and PowerPoint, Teams and Zoom. 
• Interest in the commercial real estate industry, property management, and gaining broad experience in various aspects of Commercial Real Estate. 
• Detail-oriented, organized, and creative mindset, with a proactive and self-motivated attitude. 

• Bachelor’s degree in, Accounting, Business, Architecture, Engineering, or Construction Management preferred 
• Previous accounting, construction, or real estate support experience

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!