Human Resources - Support Administrator

Reporting to the Human Resources Director, the Human Resources Support Administrator will provide short-term human resources and administrative support during the start-up of the AFGHS-Jhpiego project, with a primary focus on recruitment, onboarding, and employee records management.

The position will support the timely recruitment and onboarding of a significant number of new project staff, working closely with the HR team and hiring managers to coordinate recruitment processes, maintain accurate documentation and recruitment trackers, and ensure a positive candidate and new-hire experience. The position will ensure that HR processes are implemented in accordance with Jhpiego policies and procedures and applicable Tanzanian labour laws.

• Support candidate longlisting and screening and coordinate communication with shortlisted candidates regarding interviews and next steps.
• Coordinate interview scheduling, interview materials, and development and finalization of interview questions with hiring managers.
• Coordinate reference, background, and security checks for selected candidates in accordance with Jhpiego requirements.
• Prepare and maintain required interview and recruitment documentation for each position.
• Prepare offer and contract letters for selected candidates and ensure timely communication and follow-up.
• Ensure unsuccessful candidates receive timely communication on the outcome of recruitment processes.
• Coordinate onboarding and orientation of new hires, including required documentation, administrative arrangements, and logistics, to ensure a positive onboarding experience.
• Maintain the master recruitment tracker and provide regular recruitment status updates to the Start Up Team, HR Director and Country Director.
• Participate in ongoing start up meetings and provide recruitment updates

• Ensure recruitment and employee documentation is complete, accurate, appropriately filed, and securely maintained in both electronic and hard-copy personnel files in accordance with Jhpiego standards.
• Ensure final job descriptions are shared with new hires, signed, and appropriately stored in SharePoint and personnel files.
• Follow up with employees and managers to ensure timely submission of documentation required for recruitment, onboarding, orientation, insurance, staff development, and employee transition or exit processes.
• Provide general administrative support to the HR team to facilitate efficient delivery of HR services during project start-up.

• Perform other HR and administrative duties as assigned based on organizational and project start-up needs.
• Work collaboratively with the HR team and other departments to support efficient recruitment and onboarding processes.
• Contribute to an open, professional, transparent, and learning-oriented organizational culture.
• Ensure adherence to Jhpiego policies, procedures, confidentiality requirements, and applicable Tanzanian labour laws.

• Bachelor’s degree, advance diploma in Human Resources, Law, Business Administration.
• Practical experience around Human Capital Management.
• Minimum of 2 to 3 years of post-qualification experience in Human Resources management position.
• Computer literate

• Communication and interpersonal skills - Strong written and oral communication skills.
• Excellent interpersonal skills and ability to deal with staff at all levels
• Good level of computer literacy, conversant with all Microsoft products

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at www.jhpiego.org/careers

Applicants must submit a single document for upload to include cover letter, resume, and references.

For further information about Jhpiego, visit our website at www.jhpiego.org

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

Jhpiego is an Affirmative Action/Equal Opportunity Employer

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

Jhpiego has become aware of scams involving false job offers. Please be advised:

• Recruiters will never ask for a fee during any stage of the recruitment process.
• All active jobs are advertised directly on our careers page.
• Official Jhpiego emails will always arrive from org email address.
• Please report any suspicious communications to Info@jhpiego.org