Proposal Coordinator

Around here, we define the future. We are a company of innovators, thinkers, creators, explorers, volunteers, and dreamers. But we all share one goal: to improve the world responsibly and safely.

• Analyze RFPs, RFIs, and RFQs—including Sections L and M—and develop detailed compliance matrices, annotated outlines, and structured templates.

• Interpret proposal instructions and advise Proposal Managers and Capture leads on submission requirements, formatting standards, and compliance risks.

• Maintain strict document version control and ensure compliance throughout the proposal lifecycle.

• Coordinate color team reviews (Pink, Red, Gold), production phases, and submission deadlines.

• Contribute to and monitor proposal schedules, adding input to ensure workflow is in line with proposal submission due date.

• Ensure adherence to page limits, template standards, branding requirements, and corporate document style guides.

• Collaborate with graphics and production teams to support layout, charts, and visual content.

• Liaise between Proposal Manager and Document Specialists for creation of compliant, electronic‑ready proposal packages.

• Manage final quality checks, PDF optimization, and file naming conventions.

• Support the Contracts Manager with electronic submissions through government portals (e.g., SAM.gov, agency‑specific systems).

• Maintain organized digital repositories (SharePoint Pursuit Management Center [PMC] or similar systems).

• Assign user permissions to the PMC for all contributors including subcontractors and consultants.

• Ensure accurate file structures, document libraries, version histories, and naming conventions.

• Track the proposals throughout their lifecycle and supporting documentation post‑submission.

• 4–6+ years of experience in proposal coordination, editing, or production within government contracting.

• Strong understanding of FAR, DFARS, and agency‑specific procurement requirements.

• Proficiency with proposal tools such as SharePoint, PMC, Deltek, GovWin, VisibleThread, and related systems.

• Exceptional attention to detail, organization, communication, and time‑management skills.

• Ability to work under pressure, manage multiple deadlines, and support large, multi‑disciplinary proposal teams.

• Bachelor’s degree in English, Communications, Marketing, or a related field.

• APMP Certification (Foundation or higher).

• Experience coordinating complex color team reviews and high‑volume proposal efforts.

• Familiarity with federal and defense submission portals (e.g., GSA, DoD, DOE).

• Strong communication skills, both written and verbal.

• Ability to anticipate team needs, streamline workflows, and uphold high standards of quality and compliance.

• A collaborative spirit and commitment to continuous improvement.

The offered rate will be based on contract affordability and the selected candidate's working location, knowledge, skills, abilities and / or experience and in consideration of internal parity.