Insomniac - Seasonal Production Coordinator (Procurement) 2026

Job Summary:

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  Partner and collaborate with Procurement Dept. to maintain ongoing communication channels across key stakeholder departments to provide efficient and effective vendor relations and sourcing support.

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  Partner with Procurement Dept.  to evaluate vendors through various methods of outreach and objective performance measurements, including on-time delivery, quality of service and price competitiveness.

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  Coordinate all aspects of the vendor contracting process. This includes, but is not limited to, working with legal to secure a service agreement and insurance documentation, advancing credentials and site assets such as power and heavy equipment, booking supplemental labor as needed, scheduling install/strike dates, and ensuring timely receipt of invoices upon completion of services.

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  Develop and maintain strong working relationships with new and existing vendors.

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  Audit and submit invoices and purchase orders relating to current vendor deals and negotiations.

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  Organize project details, schedules and spend data through excel spreadsheets and pivot tables.

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  Ensure product and service quality remain paramount during all vendor discussions and negotiations.

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  Other special projects and tasks as assigned as needed.

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  Some travel may be required (economy).

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  Researches possible sources/suppliers for requested items, provides alternatives or substitutions when applicable, and assists internal requesters with select requirements.Gathers/reviews requests in various formats including technical drawings or schematics; evaluates total cost of ownership in cases where substitutions are beneficial to the organization and monitors savings on sourcing deals in accordance with established performance targets.

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  Ensure all purchases align with design specifications, project budgets, and timelines.

• Proven ability to navigate through Excel and G Suite (i.e., V-look up, pivot table, formula driven, etc.)

• Familiarity with production equipment such as tenting, stage decking, truss, heavy equipment, fencing and sanitation is a plus. 

• Ability to negotiate contracts across various production related categories

• Excellent ability to communicate professionally and effectively, verbally and written

• Must be incredibly organized and provide proof of effective time management skills

• Must have previous purchasing or vendor relations experience

• Must be able to think quickly on their toes and problem solve challenging situations while maintaining composure

• Extensive experience with managing multiple large-scale projects in a high stress role

• Must have exceptional phone etiquette and be comfortable dealing with vendors via various means of communication

• Must be detail oriented with an analytical attitude

• OSHA-10 and Forklift Certification is a plus

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

Pay Rage: $22.00-$28.00
Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions.

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The expected compensation for this position is:

** Pay is based on a number of factors including market location, qualifications, skills, and experience.

Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.

• Must be able to tolerate loud noise levels and busy environments

• Must be willing to travel to work and travel to events during holidays, evening and weekend hours, as required, to meet deadlines and work events

• Must be comfortable operating across multiple time zones

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

EQUAL EMPLOYMENT OPPORTUNITY 

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.