Vibee - Business Operations Coordinator

Job Summary:

Do you enjoy live events? Do you excel in fast paced, creative environments? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for music and a love of the live event experience. Is this you? Read on… 

Vibee builds unforgettable destination experiences for fans around the world. Founded by Live Nation, the world’s leading live entertainment company, and Insomniac, Vibee provides fans the opportunity to immerse themselves in the best music and entertainment events on land and sea. From curated activations to bespoke festival packages, Vibee creates transformative moments in the most sought after destinations.

We are seeking a highly motivated and detail-oriented Business Operations Coordinator to support our Business Operations team. This role is integral to the efficient functioning of the company, focusing on the creation and management of BI tools and providing operational support across departments. You will work closely with various teams, providing insights through reporting tools created in Metabase and supporting operations with Microsoft Excel, Google Sheets, and project management applications. This position reports to the Senior Director, Business Operations, and is based in Las Vegas. 

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• Consult with various departments to assess needs, identify opportunities, and implement solutions

• Create and manage customized reporting tools using Metabase.

• Continuously optimize and update BI tools to meet evolving business needs

• Create and maintain operational reports, audits, and checks using Metabase, Microsoft Excel, and Google Sheets and Google AppScripts.

• Support regular data analysis to ensure accuracy and efficiency in reporting

• Develop and streamline processes to enhance operational efficiency

• Assist with managing timelines and deadlines across various departments

• Use project management tools to track progress and ensure key milestones are met

• Coordinate with the Senior Director of Business Operations and SVP of Business Operations on priority tasks and deliverables

• Provide support via management and maintenance of several internally built apps

• Data and asset management

• Administration support and training

• Provide support on ad hoc requests from other departments, helping them leverage data and reporting for better decision-making

• Facilitate communication and alignment across departments to streamline business operations

• Bachelor’s degree in Business Administration, Operations Management, Data Analytics, or a related field.

• 1-3 years of experience in a business operations, data analysis, or similar role.

• Proficiency with Metabase, Microsoft Excel, Google Sheets, Google App Scripts, and SQL is essential.

• Experience with project management tools such as Asana or similar platforms is a plus.

• Strong analytical and problem-solving skills with a focus on attention to detail.

• Excellent verbal and written communication skills.

• Ability to work independently as well as collaboratively with cross-functional teams.

• Demonstrated ability to manage multiple tasks and meet tight deadlines.

• Possess a strong work ethic with a high sense of responsibility in an ever-changing environment

• Must be able to handle sensitive matters and exercise excellent judgment

• Ability to work independently and within a team to juggle multiple prioritized tasks

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, internet recruiting, job fairs, college recruiting and search firms.

Please note that the compensation information provided is a good faith estimate for this position only and is provided pursuant to the California Salary Transparency in Job Advertisements Law. It is estimated based on what a successful California applicant might be paid. It assumes that the successful candidate will be in California or perform the position from California. Similar positions located outside of California will not necessarily receive the same compensation. Insomniac takes into consideration a candidate’s education, training, and experience, as well as the position’s work location, expected quality and quantity of work, required travel (if any), external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the California Law, a potential new employee’s salary history will not be used in compensation decisions.

Live Nation Entertainment will never request payment or equipment purchases as part of the hiring process. Recruiters will only contact candidates from official Live Nation or affiliated brand email domains.

• Must be able to tolerate loud noise levels & busy environments on site at our events
• May sit for extended periods of time and work in drastic temperature climates onsite at our events
• Must be willing to work during evening and weekend hours, as required, to meet deadlines 
• Must be willing to travel as required both domestically and abroad, if required
• Must have a current passport and be able to travel worldwide without restriction

We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.