Patient Onboarding Associate- Call Center (part time hours)

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Since 2018, Luna has redefined physical therapy with award-winning technology and proven clinical models. Operating in 28 states with 25+ nationwide partners,

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Since 2018, Luna has redefined physical therapy with award-winning technology and proven clinical models. Operating in 28 states with 25+ nationwide partners, we connect patients and providers through an intuitive, evidence-based & tech-enabled platform—removing barriers to care and delivering a better physical therapy experience for therapists and patients. Guided by our values, we believe in a future in which anyone, anywhere can get care and start feeling better.

Join our amazing team and start your career with Luna as a Part- Time Onboarding Associate!

Are you ready to kick-start your career in a dynamic and rewarding role? Luna Physical Therapy is seeking a motivated and customer-oriented individual to join us as an Onboarding Associate.

As an Onboarding Associate, you will be the first point of contact for our new and existing patients, responsible for answering incoming calls and scheduling appointments with our network of physical therapists. We are looking for someone part time who can work efficiently, demonstrate exceptional communication skills, and maintain a high level of professionalism to ensure outstanding customer service and patient satisfaction. Join Luna and be a part of our mission to deliver quality care and support to our patients.

Please note: Due to budgetary and payroll regulations, we are currently hiring only in select U.S. states listed below.

AR, KY, MS, SC, Norfolk VA, Virginia Beach VA, WV

AL, FL, GA, ID, MI, MO, IN, NJ, OH, TX (except Houston), TN, WI

Pacific Time (PT): Wednesday–Friday, 2:00 PM – 6:00 PM; Saturday–Sunday, 12:30 PM – 4:30 PM
Central Time (CT): Wednesday–Friday, 4:00 PM – 8:00 PM; Saturday–Sunday, 2:30 PM – 6:30 PM
Eastern Time (ET): Wednesday–Friday, 5:00 PM – 9:00 PM; Saturday–Sunday, 3:30 PM – 7:30 PM

Training: The first three weeks will be Monday to Friday for the following times according to your time zone;

Eastern Time (ET): 12:00 PM – 4:00 PM
Central Time (CT): 11:00 AM – 3:00 PM
Pacific Time (PT): 9:00 AM – 1:00 PM

Physical therapy, delivered.www.getluna.com

Manage the registration, scheduling, and rescheduling processes for new and existing patients.

Ensure accurate record management by obtaining and communicating relevant patient information, such as identification, patient history, insurance details, missed appointment policy, therapist arrival instructions, and intake forms.

Receive, screen, and coordinate telephone calls from healthcare providers.

Proactively make outbound calls and send emails to patient leads.

Office Admin experience, 1 year required

Demonstrates a high level of customer service and interpersonal communication skills

Call/Contact center or other high call volume experience, 1 year preferred

Proficient with Google Suite

Highly detail-oriented

Ability to multi-task in a fast-paced work environment

High School Diploma or equivalent

Must be able to work in the US without restriction

Candidates must have reliable, high-speed internet to perform the duties of this remote role. Additionally, a backup internet option is required to ensure uninterrupted connectivity in case of outages.

Please Note:

While this is a remote position, we are currently only able to hire in select U.S. states due to employment and tax requirements. Unfortunately, we are not hiring in all states at this time.

We still encourage applicants to apply as eligibility will be confirmed during the early stages of the hiring process.

To qualify for a fully remote role candidates residing in TN must reside outside of a 50 mile radius from our Nashville office.

Part time hours - Work a consistent, fixed schedule! We have a variety of part-time shifts, and your schedule will remain the same each week, providing stability and work-life balance.

A fun collaborative and supportive work environment with a fast-growing, innovative company.

Realistic growth opportunities

This position requires extended periods of computer-based work, including frequent use of one or more monitors, navigation between multiple software applications, data entry, virtual meetings, and other screen-intensive activities. Employees must be able to perform the essential functions of the position, with or without reasonable accommodation.

Care Exceptionally * Incredibly Relentless * Be Impactful * 1% Better, Every Day

#3 Best Employer in Healthcare (Forbes, 2025)

#1 Best Company in MSK Care (Forbes, 2025)

#13 World's Most Innovative Companies in Healthcare (Fast Company, 2024)

Exceptional Performance Designation (Medicare/CMS MIPS, 2022, 2023, 2024)

Gold Indigo Design Award for mobile app design excellence 2020