Senior Document Control Specialist

We’re seeking a Senior Document Control Specialist to support large, complex heavy civil infrastructure programs, including highways, roads, bridges, transit (bus and rail), aviation (international airports), and water/wastewater projects delivered through both traditional and alternative delivery methods. This position is the technical lead for document control on a major rail capital program, serving as the subject matter expert for the enterprise document control system and the standards behind it. You’ll keep controlled record sets accurate, traceable, and audit-ready while supporting system rollout, adoption, and continuous improvement across projects and functional groups.

This is a long-term, full-time, hybrid (3-4 days per week on-site) position based in Sacramento, CA.

• →Excellent written and verbal communication and interpersonal skills.
• →Excellent multi-tasking and organizational skills.
• →Collaborative mindset that fosters teamwork, trust, and positive relationships.
• →Natural curiosity, problem-solving abilities, and a commitment to continuous improvement.
• →Composure to hold a documentation standard when the pressure is to move faster.

• Bachelor’s degree in business administration, information management, records management, or construction management, or related field, or equivalent combination of education and experience.
• 8+ years of document control experience for large (>$500M), complex, heavy-civil infrastructure projects.
• Experience serving as a senior or lead document controller on a capital program, including submittal review, version control, and controlled record maintenance.
• Experience developing standard operating procedures, workflows, process maps, and training materials for document control operations.
• Working knowledge of document control standards, metadata and naming conventions, records retention requirements, and audit and compliance obligations.
• Experience with enterprise electronic document management systems (e.g., SharePoint, Aconex, Unifier, ProjectWise, Adobe Acrobat, etc.).
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, PowerPoint, etc.).

• Master’s degree in business administration, information management, records management, or construction management.
• 10+ years of document control experience for large (>$500M), complex, heavy-civil infrastructure projects.
• Certified Records Manager (CRM) (Institute of Certified Records Managers), or Certified Document Imaging Architech+ (CDIA+) certification (CompTIA).
• Experience serving as system administrator or subject matter expert for an enterprise-wide document control system rollout across multiple projects or business units.
• Experience supporting document control on a rail or transit capital program exceeding $1B in construction value.
• Experience supporting system implementation, change management, or process improvement initiatives affecting document control users across an organization.
• Experience coordinating document control across multiple concurrent contracts or design packages on a single program.
• Working knowledge of public agency records retention schedules, public records request handling, and audit response.
• Proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.