Executive Assistant to the CEO

• Manage and coordinate the CEO's calendar, including complex scheduling across multiple time zones and competing priorities. 

• Coordinate domestic and international travel, including flights, accommodations, transportation, visas, and detailed itineraries. 

• Prepare travel plans, itineraries, briefing materials, and supporting documentation for meetings, conferences, customer visits, and business travel. 

• Coordinate internal and external meetings, including agendas, logistics, meeting notes, and follow-up action items. 

• Track key priorities, deadlines, and deliverables to help ensure timely execution across leadership and cross-functional teams. 

• Serve as a liaison between the CEO and internal teams, customers, investors, partners, vendors, and other external stakeholders. 

• Assist with the preparation of presentations, reports, correspondence, executive communications, and leadership materials. 

• Process expense reports and support day-to-day administrative operations. 

• Partner with the Office & Employee Experience Manager to support company events, leadership offsites, employee engagement activities, visitor coordination, and workplace initiatives. 

• Support special projects and operational initiatives across the organization as needed. 

• Anticipate needs, identify potential issues, and proactively solve problems before they arise. 

• Handle sensitive and confidential information with discretion and professionalism. 

• Support a culture of operational excellence by bringing structure, organization, and accountability to daily activities and long-term initiatives. 

• Maintain organized records, documentation, and action-item tracking to support efficient follow-through and communication. 

• Perform other executive support and administrative duties as assigned. 

• 5-7 years of experience supporting executives, teams, business operations, or related functions. 

• Exceptional organizational skills and attention to detail. 

• Strong written and verbal communication skills. 

• Ability to manage multiple priorities and adapt quickly in a fast-paced environment. 

• Ability to prioritize competing requests and changing business needs. 

• Strong judgment, professionalism, and discretion. 

• High level of ownership and follow-through. 

• Strong problem-solving skills and a proactive mindset. 

• Comfortable working in a dynamic startup environment where priorities shift quickly and flexibility is essential. 

• Proficiency with Microsoft Office, Google Workspace, and common business productivity and collaboration tools. 

• Experience supporting a founder, CEO, or executive leadership team. 

• Experience coordinating domestic and international travel. 

• Experience working in a startup, manufacturing, robotics, aerospace, technology, or other high-growth environment. 

• Project coordination or operations experience. 

• Experience supporting company events, employee engagement programs, leadership offsites, or internal initiatives. 

• Experience interacting with executive-level stakeholders, customers, investors, partners, or board members. 

• Experience using productivity and project management tools such as Asana, Notion, Airtable, Monday.com, or similar platforms.