Malt15d ago

Workplace Manager - International

BerlinGE Employeeentry

OtherWorkplace Manager

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Quick Summary

Overview

🪐 Discover our galaxy Join the Future of Work ! Malt is Europe's leading freelance marketplace, connecting over 850,000 talented freelancers with 90,000+ companies. Founded in 2013,

Technical Tools

OtherWorkplace Manager

🪐 Discover our galaxy

Join the Future of Work ! Malt is Europe's leading freelance marketplace, connecting over 850,000 talented freelancers with 90,000+ companies. Founded in 2013, we're transforming how work gets done through our tech-powered, human-centered platform. What makes us different:

A diverse team of 600 Malters across 6 European countries
A culture that champions equality (50% of our Comex are women) and inclusive growth
Backed by top investors including ISAI, Serena Capital, Eurazeo Growth, Goldman Sachs, and BPI
A mission to give everyone the freedom to work differently

Ready to help shape the future of work? Your next chapter starts here!

At Malt we believe that Ambition is the Way, so all lists of missions and responsibilities are non-exhaustive.

Explore your future career 🔭

At Malt, we don’t just "have offices" - we create environments where our teams can Dream Big and Act Big. We are looking for a special person to join us as our Workplace Manager - International.

In this role, you will be the caring face of our Berlin office, the remote guardian of our Munich hub, and the strategic architect for our international locations (from London to Dubai). You will balance the "heart" (team events and feel-good vibes) with the "head" (real estate contracts, safety, and security) to ensure every "Malter" has a safe, inspiring, and compliant place to work.

The Friendly Welcome: You’ll ensure a warm, supportive atmosphere for the team and guests in Berlin, organizing meetings and events with a creative touch.

Office Operations: You’ll reliably handle the "smooth processing" of daily tasks - from mail and supplies to kitchen equipment - ensuring everything stays on budget.

Security & Safety: As our Health & Safety coordinator, you’ll manage access cards, lead reviews, and ensure we are 100% compliant with regulations.

Onboarding Joy: In partnership with HR, you’ll give our new team members the best first day ever with office tours and welcome packages.

Real Estate & Contract Mastery: You’ll lead the "workplace mandate" across our footprint, managing relationships with property managers, landlords, and sub-tenants.

Remote Partnership: You’ll support our international sites (Madrid, Amsterdam, London, etc.) remotely, collaborating closely with local HR stakeholders to solve facility challenges where no local office manager exists.

Strategic Procurement: You will negotiate contracts with global and local suppliers—from maintenance to insurance—monitoring their execution to ensure high standards everywhere.

Cultural Bridge: You’ll capture the best of our local events and share them with the international team, ensuring our "Malt culture" stays consistent across borders.

Contract & Operations Savvy: You have 2+ years of experience in administration or operations and feel comfortable navigating facility and real estate contracts.

Caring & Creative: You have a "natural sense of service" and love communicating with different people to get things done cooperatively.

Structured & Organized: You have a "hands-on" problem-solving mindset and an eye for detail that keeps everything running like clockwork.

Technical Facilities Management: You are skilled in overseeing the operation and maintenance of building infrastructure while maximizing the efficiency of physical spaces.

Budgetary Discipline: You are experienced in planning and controlling financial resources to ensure operations stay within budgetary constraints.

Bilingual Pro: You communicate fluently in both German and English.

First call with Niko, our Talent Acquisition Lead, to better understand your background, aspirations, and answer any questions you may have. (45 minutes)

Interview with your future manager, Astrid (HR Director International), in our Berlin office with a Case Study to be prepared and an office tour afterwards.

Final interview with our CHRO, Barbara, to discuss Malt’s long-term vision and how you fit into our strategic growth.

Location & Eligibility

Where is the job

Berlin

On-site at the office

Who can apply

Same as job location

Listed under

Worldwide

Listing Details

Posted: April 15, 2026
First seen: April 15, 2026
Last seen: April 30, 2026

Posting Health

Days active: 15
Repost count: 0
Trust Level: 36%
Scored at: April 30, 2026

Signal breakdown

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Apply for this position

Malt

lever

Malt is a leading European freelance marketplace connecting businesses with a vast community of freelancers and independent consultants, simplifying talent acquisition and project management.

Employees

750

Founded

2013

Domain

Jobs

External application · ~5 min on Malt's site

Please let Malt know you found this job on Jobera.