Assistant Project Manager, Construction Administration

Job Title: Assistant Project Manager, Construction Administration  

Department: Capital Planning 

Reports To: Project Manager III

FLSA: Non-exempt 

Level: 8 

• With guidance from team members and Project Manager 3, review and monitor project schedules, budgets and scope while tracking project-specific events, costs and construction developments. 

• Participate and report on site visit activity of school building projects during construction, both at the project site as well as remote visits with the project team. 

• Participate in the monitoring of project schedules, budgets and scope.  Report progress and observations to department staff at weekly meetings. 

• Assist in reviewing and preparing change order documentation as member of a team reporting to a Project Manager 3; perform preliminary review of other required submittals for funded capital projects for quality of work and guideline conformance. 

• Assume responsibility for specific initiatives assigned by the Project Manager 3 that implement best practices for school building, from the quality and cost-effectiveness of construction to long-term durability and sustainability with the latest developments in clean energy strategies for building construction. 

• Participate in project meetings addressing project status, funding agreements, budget amendments, change orders and prepare meeting minutes and action items. 

• With the guidance from team members and Project Manager 3, assist and analyze  reimbursement applications, budget revisions, design submission review comments, monthly reports and closeout documents. 

• Bachelor's degree in one of the following: project management, construction, architecture, engineering, or a related field. 

• One-to-three years of experience associated with construction, project management, building design or other applicable disciplines. 

• Qualified graduates entering the workforce directly from college will also be considered. 

• Knowledge of, or demonstrated interest through education, construction project administration, compliance and schedule monitoring, and claims processing. 

• Proficiency in Microsoft Office software applications, including Excel, Word, PowerPoint, SharePoint, Teams and Outlook. 

• Ability to effectively manage multiple tasks, involving complex and varying problems. 

• Strong verbal and written communication skills. 

• Ability to work both independently and as part of a team. 

• Ability and willingness to travel occasionally to project sites in Massachusetts. 

• Ability to work hybrid work schedule - minimum of two (2) in-office days per week.