EXECUTIVE ASSOCIATE II (Two avaibable vacancies!)

Introduction

\r\n\r\n\r\nThe Maryland State Retirement Agency is the administrator of the Maryland\r\nState Retirement and Pension System (“System”). The System is a defined benefit\r\nretirement system covering governmental employees within the State of Maryland.\r\nIt’s composed of twelve (12) separate retirement and pension systems with over\r\n50 different rule sets. The System has over 430,000 participants (customers),\r\nincluding 192,000 members who are actively employed and participating in the\r\nSystem, 165,000 payees who receive a monthly payment from the System, and\r\n40,000 vested members who are no longer actively employed but have earned a\r\nbenefit that will become payable at a future date.���\r\n\r\n\r\nLocated in Baltimore’s Central Business District, SRPS offers a\r\npurpose-driven workplace with modern amenities, including panoramic city and\r\nharbor views, renovated common areas, upgraded elevators, and an on-site\r\ncaf�.\r\nEmployees enjoy comprehensive state benefits including medical, dental,\r\nprescription coverage, generous paid leave, participation in the state pension\r\nsystem, and supplemental retirement savings options (401(k), 457(b), and more).\r\nAdditional perks include an on-site fitness center with showers and lockers,\r\n24/7 building security, and easy access to restaurants, shops, public transit,\r\nand major highways.�\r\n\r\n\r\n\r\n\r\n\r\nWe have two Executive Associate II openings on two different schedules.�\r\n1) M - F, 7:30 am to 4 pm (2 days telework after\r\ntraining period)\r\n2) M - F, 9:30 am to 6 pm (2 days telework after\r\ntraining period)\r\n\r\n\r\n\r\n\r\nThis is a Political Special Appointment position and serves at the\r\npleasure of the Appointing Authority.\r\n\r\n\r\n\r\n

GRADE

STD 15\r\n

LOCATION OF POSITION

120 E. Baltimore St.�\r\nBaltimore,\r\nMD 21202\r\n

Main Purpose of Job

Responsible for assisting the Deputy Chief Investment Officer in directing and coordinating the activities of the Investment Division, which manages over $80 billion in assets. The Investment Division is delegated with the responsibility for the day-to-day investment of funds of the System in accordance with the policies, regulations and objectives formulated by the Board. The purpose of the position is to act as the Executive Assistant to the investment teams, coordinating meeting schedules and managing calendars, making travel arrangements according to policy and regulations, overseeing agendas and preparing minutes of Committee meetings, managing the reimbursements and invoices, and providing staff support and resources as needed to support to the diverse administrative functions relating to the Investment Division with responsibility for handling special and sensitive investment issues.\r\n

POSITION DUTIES

Job duties may include but are not limited to:\r\n�\r\n\r\n Provide administrative assistance\r\n Manage the scheduling and calendars of\r\n team members\r\n Coordinate and make travel arrangements and accommodations for team\r\n members consistent with state regulations and agency policy\r\n Process and manage the collection of invoices and receipts for\r\n reimbursement or payment\r\n Update the customer relationship management software and other\r\n applications with documents and data to help ensure the application is\r\n accurate and current\r\n Responsible for ensuring high standards of\r\n quality for any material distributed by the Investment Division, reviewing\r\n relevant material to ensure that is logical, understandable and\r\n consistent.\r\n Track, record and communicate the status of the legal review process\r\n for new investments.\r\n Research and gather data and/or\r\n materials for the Deputy Chief Investment Officer to review by using the\r\n Internet and other sources\r\n Responsible for documenting and\r\n tracking the Team’s spending on travel, conferences, subscriptions,\r\n supplies, and other budgeted items\r\n Assist the Deputy Chief Investment\r\n Officer with coordinating and preparing Committee agendas\r\n Attend Committee meetings and assist\r\n the Deputy Chief Investment Officer during meetings\r\n Upon the Deputy Chief Investments\r\n Officer’s request, attend and coordinate meetings with various Subcommittees\r\n and Trustees\r\n Other special projects and duties as assigned\r\n\r\n

MINIMUM QUALIFICATIONS

\r\nEducation: An associate degree or bachelor’s degree.�\r\n\r\n\r\nExperience:�One year of experience in general office settings such as office assistant and working as a\r\nreceptionist.�\r\n\r\n\r\nNote: May substitute 3 additional years of relevant experience for educational requirement.\r\n\r\n\r\n\r\n

DESIRED OR PREFERRED QUALIFICATIONS

\r\nPreferred Qualifications\r\n\r\n\r\n�\r\nExperience providing high-level executive\r\nadministrative support to senior leadership, including managing complex\r\ncalendars, coordinating meetings, and preparing executive briefing materials.�\r\n�\r\nStrong organizational and prioritization\r\nskills with the ability to proactively manage competing demands, resolve\r\nscheduling conflicts, and track follow-up actions.\r\n�\r\nDemonstrated ability to manage confidential\r\nand sensitive communications with discretion, sound judgment, and\r\nprofessionalism.�\r\n�\r\nExperience overseeing correspondence\r\nworkflows and constituent inquiries, including tracking assignments and\r\nensuring timely, high-quality responses.�\r\n�\r\nFamiliarity with financial and administrative\r\nprocesses such as purchasing cards, expense reporting, travel coordination, and\r\ncompliance with state or organizational policies.�\r\n�\r\nExcellent written and verbal communication\r\nskills, with the ability to coordinate effectively across executive offices,\r\nprogram leadership, and external stakeholders.�\r\n�\r\nStrong interpersonal skills - ability to\r\ninteract effectively with internal and external stakeholders.�\r\n�\r\nProficiency in office software: Microsoft\r\nOffice Suite, Outlook, SharePoint or equivalent tools. Document management and\r\nvirtual meeting tools: Adobe Acrobat, Zoom, Teams, similar and AI tools such as Microsoft Copilot.�\r\n�\r\nCertifications\r\nare preferred such as Certified Administrative Professional, Professional\r\nCertified Executive Assistant, and Microsoft Office Specialist and should be\r\nreflected in your application under the ‘Licenses & Certifications” tab.�\r\n�\r\nAbility to gather and analyze information for\r\ndecision making purposes. Identify ways to streamline processes and improve\r\nefficiency.\r\n\r\n\r\n\r\n\r\n\r\n

SPECIAL REQUIREMENTS

A resume and cover letter are required to be uploaded\r\nwith your application. Please combine the resume and cover letter into one pdf file to upload to application.�\r\n\r\nDue to\r\nthe confidential nature of the work, selected candidates must undergo and pass\r\na background and credit check.\r\n

SELECTION PROCESS

\r\nPlease\r\nmake sure that you provide sufficient information on your application to show\r\nthat you meet the minimum, selective and preferred qualifications for this\r\nrecruitment.��\r\n\r\n\r\nAll information concerning your qualifications must be\r\nsubmitted by the closing date. We will not consider information submitted after\r\nthis date.��\r\n\r\n\r\nSuccessful\r\ncandidates will be ranked as Best Qualified, Better Qualified, or Qualified and\r\nplaced on the employment (eligible) list for at least one year or be placed on\r\na register for at least one year. This list will be used by the hiring agency\r\nto select candidates for interviews in-person or virtually.�\r\n\r\n\r\nFor education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview).��\r\n\r\n\r\nComplete applications must be submitted by the closing date. Information submitted after this date will not be added.\r\nIncorrect and/or in completed application forms will not be accepted.�\r\n\r\n\r\n\r\n

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and\r\nexperience related to the requirements of the position. It is important that\r\nyou provide complete and accurate information on your application. Please\r\nreport all experience and education that is related to this position.\r\n\r\n\r\n\r\n\r\nYou\r\nmay be asked to complete a supplemental questionnaire. The supplemental\r\nquestionnaire may be used as part of the rating process. Therefore, it is\r\nimportant that you provide complete and accurate information on your\r\napplication.�\r\n\r\n

BARGAINING UNIT STATUS

This position is exempt from Bargaining.\r\n

BENEFITS

This is a full-time, permanent position and eligible for\r\nfull State benefits, which include:\r\n��Hybrid teleworking� � ��\r\n�\r\nPaid holidays 12-13 per year� � ��\r\n�\r\nGenerous paid leave package (annual, sick, personal and compensatory\r\nleave)� � ��\r\n�\r\nState Pension ('defined benefit' plan)� � �\r\n�\r\nTax-deferred supplemental retirement savings plans (401(k) and 457)\r\n\r\n�\r\nComprehensive, subsidized health, dental and prescription plans with\r\nlittle to no deductibles, free generic prescriptions and free preventative\r\nhealth services� � ��\r\n�\r\nFlexible Spending Account plans for Health Care and Daycare\r\n�\r\nState Employees Credit Union\r\n\r\nTo learn more, please click this link:\r\nSTATE OF MARYLAND BENEFITS\r\n

FURTHER INSTRUCTIONS

The\r\nonline application process is STRONGLY preferred. If you are unable to apply\r\nonline, you may�mail a paper application and supplemental questionnaire to:\r\n�\r\n\r\nMaryland\r\nState Retirement and Pension Systems\r\nHuman\r\nResources Section\r\n120 E.\r\nBaltimore Street\r\nBaltimore,\r\nMD 21202\r\n\r\n�\r\nEmail Nick Pindale at npindale@sra.state.md.us\r\n\r\n\r\n\r\nPLEASE\r\nDO NOT SUBMIT UNSOLICITED DOCUMENTATION�\r\n�\r\nThe\r\nresulting certified eligible list for this recruitment may be used for similar\r\npositions in this or other State agencies.�\r\n�\r\nAs an\r\nequal opportunity employer, Maryland is committed to recruiting, retaining and\r\npromoting employees who are reflective of the State’s diversity.�\r\n�\r\nPeople\r\nwith disabilities and bilingual candidates are encouraged to apply.�\r\n�\r\nWe thank our Veterans for\r\ntheir service to our country.�\r\n�\r\nTTY\r\nUsers: call via Maryland Relay�\r\n