Conference Production

You will oversee all aspects of events, from concept to execution, ensuring timelines are met, and that each event exceeds expectations. For virtual events, you will be responsible for both production and marketing; for in-person events, you will be responsible for either production or marketing. You can let us know your preference during the interview for Conference Production or Conference Marketing Specialist role.

Responsibilities:

• Market Research: Conduct in-depth research on market trends, competitor landscapes, and industry challenges;

• Value proposition Creation: Discuss valid topics with the chair and write an delivering event briefs for the marketing and editorial teams;

• Conference agenda curation: Coordinate with chair and session chairs to select the oral and poster presentation candidates, schedule the presentation timing for all slots;

• Stakeholder Engagement: Establish relationships with key stakeholders, including chair, session chairs, speakers to create advocacy for our events ;

• Website Management: Keep event websites updated with the latest information, speakers, partners, and sessions;

• Budget Preparation and Tracking: Prepare budget forecast before the event, and update the budget regularly to check the potential profit and loss;

• Customer Service: Provide exceptional service to partners, speakers, and stakeholders, resolving issues promptly;

• Milestone Tracking: Monitor and track progress to ensure KPIs and event targets are achieved;

• Team Coordination: Coordinate with editorial team, marketing team, live session teams;

• Editorial progress monitor: Work closely with the editorial team on abstract processing and with production teams on abstract book preparation;

• Oversee live streaming of virtual events to ensure the smooth operation of the live sessions;

• Onsite Delivery: Lead the creation and delivery of event briefs for on-site delivery, ensuring exceptional on-site execution of the conferences to meet customer expectations.

Others

• Recognize work processes and/or outcomes that are negatively impacting the project; owns the issue and takes action to address deficiencies by identifying resolutions and notifying the appropriate manager.

Requirements

• Master's degree or above in any subject;

• Experience in conference industry is preferred

• Are curious about people and love to speak, build and nurture relations;

• Capable of handling multiple projects, and articulate common objectives for the teams to follow.

• Excellent online call etiquette and written communication skills

• International travel and confidence in face-to-face networking

• Proven ability to work well in a team but also initiative to work on your own