Payroll & Benefits Administrator

Established in 1989, Mexcor is a family-owned, multi-generational importer & distributor of beverages headquartered in Houston, Texas. Mexcor and its family of businesses include MBG and Mexcor International, among many other companies. Founded by Celia Villanueva and joined by her son Eduardo Morales in 2014, Mexcor has grown to be the 3rd largest alcohol beverage distributor in Texas, the 4th largest spirits distributor in Florida and 6th in California. Mexcor has cultivated and established a network of partnerships with many regional distributors and control states resulting in reach and presence in all 50 states in the US. Mexcor offers a carefully curated, diverse portfolio of top-quality brands sourced from all over the world and strives to provide exceptional levels of service to our business partners every day.

We are guided by our primary PURPOSE, our CORE VALUES and our RESPONSIBILITIES towards our ASSOCIATES, CUSTOMERS, SUPPLIERS & COMMUNITY.

Located in Houston, Texas, the company seeks a Payroll & Benefits Administrator for the Shared Services Team. We have a competitive compensation package with a wide range of benefits. This position is at Headquarters, located at 11177 Compaq Center West Drive, Houston.

·       Leave of Absence Administration: Collaborate with HR team to ensure proper coordination with payroll and benefits.

·       Paid time off holiday and accrual management

·       Work with HR leaders to file all other government reporting

·       Support HR leadership with ensuring supervisors submit an accurate and timely pay files

·       Prepare and process payroll in a timely manner, according to the established timeline

·       Administer employee deduction and deferral administration including benefits and garnishments

·       Management of employer benefit contributions, reimbursements, and expense reports in payroll

·       Ensure compliance with all federal and state regulations that impact payroll

·       Answer employee questions and assist with changes

·       Flag unlawful or unusual items or trends in time and attendance tracking or paid time off portals

·       Collaborate with HR leaders to identify strengths and weaknesses for change and streamline processes

·       Provide and explain annual total compensation statements to employees

·       Payroll taxes (federal, state, and local) withheld each pay run and ensure tax payments happen

·       Assist HR leadership with local, county, state and federal tax account creation and management

·       Review and file the quarterly tax packages in SharePoint

·       Ensure Form 941 quarterly and Form 940 at the end of each year are filed properly

·       Ensure the payroll system processes and files W-2 & 1099

·       Ensure New Hire Reporting occurs

·       Collaborate with Head of HR to strategize on issues that disrupt goal achievement

·       A high level of professionalism and confidentiality is crucial to this role

·       Establish and maintain effective working relationships with staff, department leaders and HR department with the purpose of:

o   Being approachable at all times

o   Being known as a trusted resource for knowledge and guidance

·       Desire to deliver excellence – Always looking for the very best product in what we do

·       Living Above the Line – Exhibiting ownership, accountability and responsibility

·       Engaged – Ensuring we all care about Mexcor and the work we do, from the top - down

·       Responsive – We do what we say in a timely manner

·       Respected – As professionals, we are known for accuracy in all we say and do

·       Confident – Trust in our ability to be successful and make good decisions

·       Attention to Detail: Is thorough and accurate in completing tasks; checks work for accuracy and completeness. Detects errors and inconsistencies and takes action to correct them.

·       Functional/Technical Skills: Has the functional and technical knowledge and skills to perform the job at a high level of accomplishment.

·       Customer Focus: Is dedicated to meeting the expectations and requirements of internal customers; gets first-hand employee information and uses it to improve services; acts with employees in mind; establishes and maintains effective relationships with employees and gains their trust and respect.

·       Integrity and Trust: Is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn’t misrepresent self for personal gain.

·       Organizing: Can marshal resources to get things done; uses resources effectively and efficiently; arranges information and files in a useful manner; follows established processes to ensure work is completed on time and accurately.

·       Bilingual with professional fluency in Spanish and English, highly preferred

·       Payroll certification, HRCI or SHRM certification preferred

·       3-5 years of experience in payroll preferred

·       Knowledge of the industry preferred

·       Strong PC application skills in Microsoft Office Suite

·       Ability to manage multiple projects effectively and professionally

·       Strong organizational and project management skills

·       Excellent communication skills

·       The ability to interact across teams in a fast-paced environment

·       Financial understanding and acumen

·       Must be proactive, resourceful, and efficient

Employment with Mexcor is at will. This means employment is for an indefinite period of time and it is subject to termination by you or Mexcor, with or without cause, with or without notice, and at any time.