Human Resources Generalist - Scheduler

United States·Chicagomid

OtherHuman Resources Generalist

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Overview

Why Join Midwest Express ClinicAt Midwest Express Clinic, “Express is our middle name.”That means: Fast, high-quality care for our patients A fast-moving,

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OtherHuman Resources Generalist

What We Offer

~1 min read

At Midwest Express Clinic, “Express is our middle name.”
That means:

✓Fast, high-quality care for our patients

✓A fast-moving, high-growth environment for our teams

✓Real ownership and the ability to make an impact quickly

This role owns clinic staffing and scheduling operations, making sure we have the right people in the right place at the right time. You’ll manage schedules across our clinics, respond to real-time staffing gaps, and build the structured, scalable processes that keep clinics running smoothly.
This role is ideal for someone who thrives on solving real-time operational problems and enjoys turning data into better processes.

Build, coordinate, and maintain clinic schedules to ensure consistent staffing coverage
Audit schedules for compliance with staffing requirements, labor rules, and company policy
Partner with clinic and regional leaders to align staffing with patient volumes and clinic needs

Manage call-offs, last-minute gaps, and coverage needs as they arise
Coordinate float staff, shift swaps, and cross-clinic coverage
Communicate staffing changes quickly and clearly to leaders and teams

Track attendance, tardiness, and schedule exceptions across clinics
Support leaders with attendance-related progressive discipline, ensuring consistency and documentation
Monitor and reinforce break, scheduling, and timekeeping policies

Analyze staffing, attendance, and scheduling trends to identify risks and opportunities
Build reports and dashboards that give leaders visibility into coverage and compliance
Design more structured, scalable scheduling processes as we grow
Flag staffing shortages to Recruiting to help prioritize hiring

Maintain accurate schedule, timekeeping, and employee data in Paycom

2–4 years of experience in workforce operations, scheduling, or HR operations, ideally in healthcare or a multi-site environment
Strong Excel/data skills; experience with Paycom or similar HRIS/timekeeping systems a plus
Calm, quick decision-making under pressure
Strong organizational skills and attention to detail
A mindset aligned with our PACT values

Clinics are consistently staffed with minimal disruption
Call-offs and gaps are resolved quickly and reliably
Attendance and policy issues are handled consistently and on time
Leaders trust you to solve staffing challenges and rely on your data
You bring structure, speed, and accountability to scheduling

Midwest Express Clinic is an equal opportunity employer and is committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, military or veteran status, or any other characteristic protected by applicable federal, state, or local laws.

Midwest Express Clinic is committed to providing reasonable accommodations to applicants with disabilities throughout the hiring process. If you require assistance or accommodation, please contact our HR team at humanresources@midwestexpressclinic.com

Midwest Express Clinic participates in E-Verify to confirm the employment eligibility of all newly hired employees.

Compensation: [$65,000-$80,000]

This is an onsite role with rounding requirements to clinics as needed.