Reclamation Geotechnical Specialist - Document Control

The Regulatory Compliance & Document Control Coordinator is responsible for administration, governance, maintenance, and control of regulatory permits, compliance records, reclamation documentation, agency correspondence, controlled documents, and operational records supporting Land Resources, Reclamation, and Permitting functions. The position serves as the primary custodian of regulatory and compliance documentation and supports audit readiness, operational continuity, records retention compliance, and risk reduction. Additional significant responsibilities include Fleet & Vehicle program coordination and procurement of team supplies.

• →Serve as primary administrator for permits, compliance records, controlled documents, regulatory files, and agency correspondence.
• →Maintain the Master Agency Permit Tracking System to ensure all permit information remains current and properly documented.
• →Manage permit files, modifications, conservation easements, mitigation agreements, monitoring reports, regulatory submittals, agency correspondence, and associated compliance documentation.
• →Administer Content Server/LiveLink repositories, Teams sites, SharePoint resources, controlled document workflows, departmental forms, templates, and compliance tracking systems.
• →Ensure retention and organization of records in accordance with company records retention requirements and support regulatory audits, inspections, and information requests.
• →Provide support for document governance, workflow administration, records management, and compliance documentation processes.
• →Coordinate maintenance, repairs, inspections, reservations, registration, insurance records, and operational readiness of departmental vehicles.
• →Maintain vehicle documentation and emergency response information.
• →Serve as liaison between vehicle users, vendors, and internal support organizations to ensure fleet readiness and compliance.
• →Coordinate and process Reclamation Parcel Accrual Requests (RPARs) through approved workflow systems.
• →Maintain departmental web resources, Teams sites, and related administrative systems.
• →Coordinate procurement of PPE, office supplies, field equipment, and operational materials.
• →Support meetings, training activities, records transfers, shipping activities, office projects, space management initiatives, and special projects as assigned.

• High school diploma/GED is required; associate degree (or higher) is preferred.
• Applicable experience/education in administrative, compliance, records management, business, environmental, or related field is highly preferred.
• Experience in environmental permitting tracking, familiarity with local, state and federal permitting processes and record keeping is highly preferred.
• Advanced Microsoft Office, Teams, SharePoint, Content Server/LiveLink, document management systems, records management systems, workflow administration systems, and compliance tracking databases.  Advanced knowledge of regulatory compliance documentation systems (i.e. Sphera, EC SAP, etc.) is desired.
• Must have excellent organizational skills and strong familiarity with Excel, Word, etc.

• A competitive base salary + bonus incentives 
• 11 paid holidays each year 
• A generous 401k with a company match and annual company contributions 
• Paid sick leave
• Paid vacation time
• A robust benefits package which includes Medical, Dental, and Vision insurance, life & disability 
• Tuition reimbursement
• Paid Paternity/Maternity Leave
• Optional HSA plan with company match
• 9/80 schedule

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