RTM Admin Assistant

Key Responsibilities

• Assist in daily booking arrangements for Managers, including flights, hotel accommodations, and transpartion.
• Handle end-to-end travel coordination, ensuring all bookings align with approved requests and company policies.
• Prepare and maintain travel itineraries, confirmations, and related documentation.
• Coordinate with accredited travel agencies, airlines, and hotel providers to secure the best rates and schedules.
• Monitor booking deadlines, including changes, cancellations, and rebooking requests.
• Provide timely updates to Managers regarding travel details and any changes.
• Check and validate Managers' monthly travel claims and Credit Card liquidations, ensuring completeness and accuracy of supporting documents.
• Maintain organized records of travel expenses, booking history, cash advances and liquidation reports.
• Assist in processing reimbursements and ensuring proper documentation. 
• Address and resolve travel-related concerns or emergencies promptly.
• Ensure confidentiality and proper handling of sensitive information.
• Perform other tasks and duties as assigned by immediate supervisor.

Job Requirements

• Proven experience as an Administrative Assistant or in a similar role.
• Experience in travel coordination (flights, hotels, transportation) is preferred.
• Familiarity with airline and hotel booking systems is an advantage.
• Strong organizational and time management skills with the ability to multitask.
• Excellent communication and coordination skills.
• Proficient in Microsoft Office applications (Excel, Word, Outlook)
• Detail-oriented with a high level of accuracy.
• Ability to work under pressure and manage multiplebookings simultaneously.