Clerical Support - Panama City, FL

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Job Description
Five Rivers Analytics, an Akima company, is looking to add to our existing team by adding a Clerical Support / Secretary at our Panama City, FL location.  The Clerical Support Specialist will provide non-personal office support services up to the Controlled Unclassified Information (CUI) level. This role supports multiple departments within NSWC PCD and includes a wide range of clerical and administrative tasks. 


Responsibilities

Serve as receptionist: greet visitors, answer calls, and direct inquiries appropriately.
Monitor and request office supplies, equipment repairs, and printing services.
Reserve meeting rooms and manage office calendars.
Maintain records, files, statistical data, and suspense systems.
Format and track official documents per government standards.
Use Microsoft Outlook and Teams for communication, identifying contractor status.
Prepare and collate monthly office reports.
Attend meetings to stay informed on office activities.
Take and manage meeting minutes for projects and programs.
Process visits requests and travel status documentation.
Design and maintain filing systems.
Receive, distribute, and edit correspondence and reports.
Draft various types of correspondence in accordance with SECNAV M-5216.5.
Assist with budget report preparation.
Organize clerical workflows across offices.
Maintain databases (e.g., plant and minor property) and update records.
Archive official records per SECNAV M-5210.1 CH-1 using Navy systems.

Qualifications

Must have an active Interim Secret clearance or higher (a Secret preferred).
High school diploma or equivalent required.
Minimum of 1 year of work-related experience in a Clerical Support or Secretarial position.
Prior clerical or administrative support experience in a government or military environment preferred.
Experience supporting multiple teams or departments simultaneously.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams, Project).
Familiarity with government correspondence formats and records management systems preferred
Ability to manage electronic calendars and meeting logistics.
Strong written and verbal communication skills.
Ability to edit documents for grammar, punctuation, and format.
Excellent time management and multitasking abilities.
Strong attention to detail and accuracy.
Must be able to work full-time on-site.
Ability to maintain confidentiality and handle CUI-level information appropriately.