Office of Communications and Marketing Coordinator

The OCM Coordinator performs administrative work requiring knowledge of departmental operations, MUSC policies, and executive protocols. Responsibilities include calendar and meeting coordination, correspondence, document preparation, relationship management, and event and sponsorship support.

In addition to executive and departmental support responsibilities, this position provides administrative and operational support for MUSC's enterprise events, including construction milestones and other high-profile institutional engagements. Responsibilities include coordinating logistics and executing on event planning project plans. The teammate will also support administrative execution of our sponsorships with external organizations

• Provides scheduling, meeting coordination, agendas, materials, and follow-up support for OCM leadership and departmental meetings, retreats, and enterprise engagements. 

• Maintains confidential leadership files, records, and documentation and supports special projects as assigned 

• Screens and responds to correspondence, calls, visitors, administrative issues, and cross-department inquiries. 

• Supports recruitment and workforce administration, including postings, onboarding, offboarding, reclassifications, timekeeping, personnel actions, and departmental communications. 

• Manages approvals for expense reports, travel, PTO, departmental supplies, and office orders. 
• Plans and coordinates OCM-led events, including venues, catering, AV, event services, agendas, materials, and external speaker or guest coordination.
• Supports special projects as assigned by OCM leadership.

• Provides administrative and operational support for MUSC-hosted construction events, groundbreaking ceremonies, ribbon cuttings, donor recognition events, and other enterprise events. 

• Coordinates event logistics, including venue reservations, catering, audiovisual services, signage, supplies, parking arrangements, attendee tracking, and day-of-event administrative support. 

• Assists with the development and maintenance of event timelines, task lists, run-of-show documents, guest lists, invitations, RSVPs, and event materials. 

• Maintains sponsorship records, agreements, invoices, payment documentation, benefit tracking, and related administrative files. 

• Coordinates administrative processes associated with sponsorship requests, approvals, contract routing, renewals, reporting, and documentation. 

• Attends events as needed to provide day-of support. 

• Performs other duties as assigned in support of OCM operations and departmental goals. 

Education: Bachelors Degree or equivalent Work Experience: 2-4 years.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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