Special Events Coordinator

The Special Event Coordinator coordinates the Nashville Zoo public event calendar to generate guest value and incremental revenue for the Nashville Zoo. This involves planning and execution of outreach events, enrichment activities, and the year-round calendar of public events. The Coordinator is directly responsible for coordinating with partners within other departments or outside production teams to support the educational, fundraising, and attendance goals of the Zoo.

• →Maintain regular and reliable attendance
• →Maintain professional conduct at all times and consistently model the organization’s values in all interactions with colleagues, guests, and stakeholders.

• Booking and oversight of outreach events, enrichment activities, and public events as assigned. Assistance with rentals, birthday parties, or internal events on request
• Research and purchase approved event supplies within prescribed budget guidelines to generate budgeted event income
• Handle financial billing, payment, and tracking needs per established budgets
• Work with Volunteer Department to schedule and coordinate coverage for event programs
• Work with Event Operations Coordinator to analyze and prepare logistical needs for events including layouts and equipment needs
• Work with Event Operations staff to set event activities and props/sets including procurement of materials
• Work with Sponsorships staff to create appropriate sponsorship benefit opportunities within events and ensure that sponsors receive contracted benefits and recognition
• Execute event run-of-show as the primary Zoo contact for public events
• Contract and direct various vendors needed to produce the public event calendar
• Contribute to Marketing materials regarding relative event details
• Conduct market comparison research on new products, vendors, and event concepts
• Provide program information and assistance to the public regarding the Zoo’s events
• Communicate professionally with public and private guests to creatively problem solve any guest issues
• Maintain internal Zoo communication methods regarding event information
• Other duties as assigned and needed to attain cohesive team objectives

• Able to work independently to manage multiple projects simultaneously.
• Ability to self-direct work tasks while ensuring safety and productivity.
• Excellent organizational, analytical and creative skills, results and detail oriented.
• Must be flexible and adaptable, able to perform physically demanding work in a variety of conditions.
• Excellent interpersonal skills with clients, guests, and other Zoo staff
• Must represent the Zoo in positive manner at all times
• Able to take full initiative in starting and completing tasks
• Must be proficient in spreadsheet and document applications (Excel, Word, Outlook etc) including basic budgeting and accounting procedures.
• Accurate and efficient, time management skills.
• Able and willing to work a non-standard workweek, including nights and weekends and a flexible schedule with overtime as needed.
• Excellent written and oral communication skills.
• Must possess a valid driver’s license.

• Able to work independently to manage multiple projects simultaneously.
• Excellent organizational, analytical and creative skills, results and detail oriented.
• Must be flexible and adaptable, able to perform physically demanding work in a variety of conditions.
• Excellent interpersonal skills with clients, guests and staff
• Must represent the Zoo in positive manner at all times
• Able to take full initiative in starting and completing tasks
• Must be proficient in spreadsheet and document applications (Excel, Word, Outlook etc) including basic budgeting and accounting procedures.
• Accurate and efficient, time management skills.
• Able and willing to work a non-standard work week, including nights and weekends and a flexible schedule with overtime as needed.
• Excellent written and oral communication skills.
• Must possess a valid drivers license

Nashville Zoo is an Equal Employment Opportunity (EEO) employer and maintains a drug-free work environment. All employment is at-will.

• • All candidates are required to successfully complete a criminal background check and drug screening prior to hire.