People Administrator

Ogilvy, part of WPP, has been creating impact for brands through iconic, culture-changing, value-driving ideas since the company was founded by David Ogilvy 75 years ago. It builds on that rich legacy through Borderless Creativity – innovating at the intersections of its advertising, public relations, relationship design, consulting, and health capabilities with experts collaborating seamlessly across over 120 offices in nearly 90 countries. Ogilvy currently ranks as the #1 global agency network for creative excellence and effectiveness by WARC, signifying its ability to deliver creative solutions that drive unreasonable impact for clients and communities. Ogilvy is a WPP company (NYSE: WPP). For more information, visit Ogilvy.com, and follow us on LinkedIn, X, Instagram, and Facebook.

WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com.

• Administrative Ownership: Prepare all paperwork for employee changes (probations, promotions, contract amendments, salary increases, and leaver details) accurately and in a timely manner.
• Data Management: Act as the gatekeeper for our employee data, maintaining and updating our HRIS system (Workday) to ensure 100% accuracy and compliance.
• Onboarding Coordination: Coordinate the logistics for new joiner inductions, ensuring all admin, IT requests, and paperwork are completed so their first day is a success.
• First Point of Contact: Manage the shared HR inbox, answering day-to-day queries regarding benefits, policies, and agency life with tact, empathy, and professionalism.
• Payroll & Ops Liaison: Provide accurate monthly change data to the Payroll and Front of House teams to ensure seamless execution.
• Process Efficiency: Work closely with the People Advisors to keep our templates, files, and admin processes organised and up to date.

• Strong Administrative Experience: Proven experience working in a fast-paced administrative role (e.g., Office Admin, Recruitment Administration, Operations, or HR Admin).
• Exceptional Attention to Detail: You are someone who spots the missing detail in a contract and takes pride in error-free data entry.
• Superb Organisation Skills: You love structure, know how to prioritise a busy workload, and are driven by meeting deadlines.
• Great Communication & Interpersonal Skills: You are a natural helper who enjoys interacting with people and can handle sensitive/confidential information with discretion.
• Systems Confident: Comfort using databases and systems. 
• A Reliable, Hands-On Attitude: You are happy to get stuck in, work independently to get tasks done, and support a busy, collaborative team.

As a People Administrator, you are pro-active and approach every task with a can-do attitude. You take pride in your work and strive for operational excellence. You are organised, display a keen eye for detail and are solutions focused. You maintain an awareness and consideration of the wider business context in everything that you do.

We believe that every role here at Ogilvy UK should allow for development and growth. So naturally some of this role will be learning as you work, and we hope that’s okay and what you want too.  Please don’t worry if you’re missing a skill or three. It’s our job to provide you with the development to elevate you to the next level. So please don’t be put off applying even if you don’t feel you have everything outlined.