CLSD Grant Coordinator

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

The CLSD Grant Coordinator provides essential administrative and operational support to the Comprehensive Literacy State Development (CLSD) Office. This role ensures the efficient execution of grant-related activities by managing documentation, coordinating travel, maintaining accurate data, and assisting with day-to-day administrative tasks. The position requires a detail-oriented individual who can prioritize multiple responsibilities and work collaboratively in a fast-paced, grant-funded environment.

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Document Management: Create, format, proofread, and edit documents, reports, and official correspondence. Organize and maintain both physical and digital files for easy retrieval and reference.
• Travel Coordination: Arrange travel accommodations, including flights, lodging, and transportation for CLSD team members. Prepare and process travel authorizations and reimbursement claims in a timely and accurate manner.
• Data Entry and Record Keeping: Accurately enter and update program-related data into agency systems and maintain organized records to ensure data integrity and accessibility; Demonstrated attention to detail and accuracy in documentation and reporting.
• Collaborative Support: Provide general administrative support for CLSD staff and assist with special projects as assigned. Work collaboratively with other administrative personnel and divisions to ensure efficient operations.
• Manage Correspondence: Handle incoming and outgoing communications such as emails, phone calls, and letters. Serve as a point of contact for internal and external stakeholders, including assistance with the Grants Management System (GMS).
• Knowledge & Expertise: Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Excellent organizational and time management skills. Ability to handle sensitive information with the utmost confidentiality. Adaptability and willingness to learn new tools and processes. Strong problem-solving skills and a can-do attitude. Professionalism and a passion for delivering exceptional customer service. Strong problem-solving skills and a proactive attitude.
• Professional Demeanor: Exhibit a positive, empathetic, and professional attitude. Build relationships, display integrity, and maintain professionalism in communication, behavior, and appearance. Embrace feedback for performance improvement.
• Attendance: Ensure reliable and punctual in-person presence for quality teamwork, productivity, and collaboration. Demonstrate commitment by being engaged, available, and dependable to colleagues and customers.
• Innovation: Identify and address evolving needs and challenges in education. Apply critical thinking, explore new ideas, and embrace innovative approaches to enhance educational outcomes for all students. Utilize creativity, resourcefulness, and forward-thinking to drive positive change and find solutions to complex problems in the field of education.
• Efficiency: Maximize resource utilization and streamline operations. Optimize processes, eliminate redundancies, and leverage technology to enhance productivity and performance. Proactively identify efficiency opportunities and implement best practices for continuous improvement.
• Superior Customer Service: Go above and beyond to deliver exceptional assistance that surpasses expectations. Create positive experiences and build trust-based relationships. Maintain a positive and helpful attitude, using appropriate language, tone, and behavior to consistently reflect the agency positively and leave a favorable impression.
  

• Bachelor’s degree in Business or a related field;
• Four (4) years of clerical or office experience;
• Or an equivalent combination of education and experience, substituting one year of relevant experience for each year of the required education. 

• Experience with or knowledge of state and federal grant compliance and reporting processes.
• Interest in or commitment to literacy initiatives and supporting positive student outcomes.

• Applicants must be currently authorized to work in the United States on a full-time basis without sponsorship now or in the future;
• Successful completion of a pre-employment background check;
• Must possess a valid driver’s license from a U.S. state or territory to perform necessary job-related travel.
• Less than 10% in-state/out-of-state travel may be required.

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

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