Marketing Proposal Assistant

We are Olsson. We engineer and design solutions that improve the world around us. As a company, we promise to always be responsive, transparent, and focused on results – for our people, our clients, and our company.

We’re a people-centric firm, so it’s no surprise our greatest asset is our people. The impact this creates is an environment that encourages our people to grow and be creative with their talents. This approach builds a culture that is uniquely Olsson. It allows us to grow our people as we grow our business. This, in turn, creates a lasting impact on the world around us.

Job Description

As a Marketing Assistant, you will support the organization’s marketing services and technical teams in positioning the firm to win work and strengthen Olsson’s brand. This role supports our Data Centers, Telecom, Energy, and Industrial markets.

You will contribute to a wide range of marketing activities by following established guidelines. Responsibilities may include supporting proposal development and interview strategies, coordinating conferences and client events, assisting with award submissions, gathering client insights, and conducting market research. 

Primary Duties and Responsibilities:  

• Organize and produce content and materials for various marketing needs such as proposals, brochures, and presentations while following the brand guidelines.
• Communicates proactively and meets deadlines for the timely completion of project pursuits and proposals. 
• Assists with research, coordination, and/or facilitation of client engagement activities. 
• Supports proposal preparation, which may include gathering, verifying, and organizing key information.
• Assembles information relevant to interview strategy and qualifications documentation. 
• Maintains marketing information systems, including client files, resumes, project descriptions, and mailing lists. 
• Provides support in analyzing and sharing client intelligence information. 
• Researches target markets and potential clients to support strategic marketing efforts. 
• Contributes to the writing and preparation of award submissions. 

• Working collaboratively with others to achieve shared goals 
• Taking ownership of your work and delivering highquality results 
• Using your talents to make a positive impact in the communities we serve 
• Growing professionally within a team of talented and supportive marketing professionals 
• Partnering with multidisciplinary teams locally and across the Olsson footprint 
• Building and nurturing strong professional relationships, both within the organization and with external partners 
• Managing your time effectively and balancing multiple high-priority tasks under tight deadlines 

• Strong verbal and written communication skills 
• The ability to contribute to and thrive within a collaborative team environment 
• Bachelor’s degree in Marketing, Communications, Business, Writing/Journalism, or a related field  
• Proficiency in Microsoft Office Suite and Adobe InDesign 
• A self-motivated mindset with the ability to work independently 
• Excellent interpersonal, problem-solving, and decision-making skills 
• Strengths in technical writing, editing, creativity, and an eye for design 

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Olsson specializes in engineering and design, client advisory services, planning, field services, and environmental. Improving the world has been our mindset from the very beginning, back when Olsson first opened for business in 1956. And it will be our mindset for years to come.

As an Olsson employee, you will:

• Receive a competitive 401(k) match
• Be empowered to build your career with tailored development paths
• Have the possibility for flexible work arrangements
• Engage in work that has a positive impact on communities
• Participate in a wellness program promoting balanced lifestyles

In addition, full-time employees will receive our traditional benefits package (health care, vision, dental, paid time off, etc.) and the opportunity to participate in a bonus system that rewards performance.

Olsson is an Equal Opportunity Employer. We encourage qualified minority, female, veteran, and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment or any employee because of race, color, religion, national origin, sex, sexual orientation, gender identity, gender, disability, age, military status, or other protected status.

Olsson understands the importance of privacy and is committed to protecting job applicants’ personal information. Pursuant to the California Consumer Privacy Act, as amended by the California Privacy Rights Act (collectively, the “CCPA”), this notice explains Olsson’s practices regarding the collection, use, and disclosure of personal information for job applicants residing in California. Please read this Notice carefully to understand our privacy practices.

For more information about the types of information we collect and how we use it in connection with your general access and use of our website, please review our general California Privacy Notice here.