Registrar

Primavera Online School is an accredited, tuition-free public charter school serving students across Arizona for more than 25 years. We specialize in flexible, student-centered online education designed to meet learners where they are—academically, emotionally, and socially.

You’ll be part of the Registrar team, working closely with the Registrar Supervisor and collaborating with school staff, administrative teams, other schools, outside agencies, and internal departments.

In this role, your work will directly impact students, families, educators, and school operations by ensuring student records and information are accurate, organized, accessible, and maintained in accordance with applicable school, district, state, and federal requirements.

While no two days are exactly the same, you can expect to:

• Maintain accurate permanent student records, cumulative folders, transcript files, demographic information, and test scores for enrolled and incoming students.
• Ensure student records and information remain compliant with applicable school, district, state, and federal requirements.
• Process student record requests accurately and within required timeframes.
• Respond to written requests from appropriate agencies and individuals regarding student information and records.
• Answer inbound calls regarding student enrollment status and records requests.
• Collaborate with other schools and outside agencies regarding student records.
• Work with appropriate teams to ensure accuracy and adherence to requirements related to admissions, registration, withdrawal, guardianship, and student transfers.
• Evaluate routine transcripts for new students to determine appropriate and equivalent awarding of credits and grade placement.
• Collaborate across departments to facilitate a positive and professional enrollment experience, providing requested information or directing prospective students to the appropriate department when needed.
• Support assigned administrative personnel with administrative functions and related tasks.
• Occasionally assist with front desk coverage.
• Use electronic systems and equipment for word processing, data management, information retrieval, visual presentations, and telecommunications.
• Complete other duties as assigned.

This role balances independent work, collaboration, structure, and problem-solving and is well-suited for someone who enjoys managing detailed information, supporting students and families, communicating clearly, and working with purpose.

We’re looking for someone who brings:

• Exceptional attention to detail and a high level of accuracy.
• Strong organizational, filing, and time-management skills.
• The ability to effectively manage time-sensitive work while maintaining composure, professionalism, and a positive attitude.
• Strong written and verbal communication skills.
• The ability to handle confidential student information with professionalism and discretion.
• The ability to work effectively with internal teams, schools, outside agencies, and other stakeholders.
• Strong data-entry and administrative skills, including the ability to work efficiently with electronic systems and information-management tools.
• Keyboarding proficiency of at least 50 words per minute with a minimum number of errors.
• General bookkeeping skills.
• High School Diploma or GED.
• 2+ years of experience in an administrative office position.
• Successful completion of a fingerprint background check.
• This position requires availability to work core business hours of 8:00 AM to 5:00 PM Arizona time, Monday through Friday.
• Must be available to work in person for approximately six weeks each year to support Arizona state testing, including travel to assigned testing locations.
• Valid IVP Clearance Card

• Experience working in an educational environment.
• Experience working with student records, enrollment, transcripts, or other education-related administrative processes.
• Experience working with electronic student information or records-management systems.

At Primavera Online School, we serve a richly diverse student population—and we believe our team should reflect that same diversity of backgrounds, perspectives, and lived experiences.

We believe that supporting our team members is essential to supporting our students. At Primavera, care, balance, and well-being are part of how we operate—not extras.

• A competitive total compensation package, including medical, dental, vision, and voluntary benefits.
• Well-being that works for real life—from an on-site gym, virtual wellness programs, and wellness coaching to flexible work options for select roles, because your well-being fuels your brilliance.
• Unlimited PTO for exempt roles, plus additional “life happens” days when you need flexibility.
• A fully paid holiday week off at Christmas, so you can truly rest, reset, and reconnect.
• Recognition and rewards that celebrate birthdays, meaningful milestones, legendary work, and community service hours that let you give back.
• Quarterly Town Halls that keep communication transparent, honest, and human.
• Annual social events and traditions we genuinely look forward to—like Halloween celebrations, Wellness Fairs, and other moments that bring our community together.
• We’re intentional about building a workplace where people feel valued, connected, and empowered to thrive—at work and beyond.

We’re intentional about creating a workplace where people feel supported, respected, and proud of the impact they make—every day.

We welcome all qualified candidates eligible to work in the United States. At this time, we are unable to sponsor visas.

We are proud to be an Equal Opportunity Employer and provide consideration to all applicants regardless of race, religion, color, sex, gender, national origin, age, veteran status, marital status, or disability protected by law.