Deltek Vantagepoint Systems Manager

QC Servion is the centralized hub for human resources, change management, program management, sales & marketing, safety, administration, legal, and accounting services across the QC Ecosystem.

We provide comprehensive operational support that empowers our companies to focus on growth, innovation, and excellence, while ensuring employees thrive in safe, engaging, and well-managed environments.

The entities in our ecosystem include DLB Associates, Galtra Solutions, AI2IO, Fluid2Chip, CEQEL Critical Commissioning, and 2AI-DC Integrators. Collectively, we deliver services across the data center industry.

• Cross-functional impact: your work directly shapes how Finance, IT, and HR/Payroll operate, with decisions that touch every entity in the Company.
• High visibility: direct, regular collaboration with Finance and executive leadership on decisions that affect every entity in the Company.
• Modern tool stack: hands-on work with Vantagepoint, Rippling, Avalara, SQL, and Power BI — not a single legacy system in isolation.
• Autonomy to Modernize: We have a real backlog of manual processes ready to be optimized. You will have the latitude and resources to drive true digital transformation.

• Partner with IT to design, build, and maintain an automated, bi-directional API integration between Rippling (HRIS) and Deltek Vantagepoint to eliminate manual data entry.
• Architect and implement an automated, multi-jurisdiction sales tax compliance workflow using Avalara, integrated with Vantagepoint across all entities.
• Audit current Timesheet and Expense entry workflows across Rippling and Vantagepoint; recommend and drive the optimal system-of-record approach to ensure payroll accuracy and data integrity.
• Design and implement a solution to capture employee "Work-In" locations at the timesheet level within Vantagepoint, and sync this data back to Rippling so that payroll taxes are accurately calculated and withheld based on where work is physically performed, particularly for employees working across multiple jurisdictions.
• Troubleshoot integration errors and data discrepancies between systems, working directly with Rippling, Avalara, and other systems support as needed.
• Proactively identify manual, redundant, or inefficient processes across Vantagepoint and related systems, and design streamlined, automated solutions to replace them.

• Standardize project numbering conventions and Chart of Accounts (COA) groupings across all entities to facilitate clean corporate consolidation.
• Build advanced SQL-based and Vantagepoint-native reports, plus Power BI dashboards drawing directly from Vantagepoint back-end tables, giving leadership real-time visibility into project health, utilization, and consolidated financial performance.
• Partner with Finance leadership to define reporting requirements and ensure reports meet consolidation and management reporting needs.

• Manage Vantagepoint user IDs, security roles, and permissions across all entities.
• Maintain and evolve system workflows, approval hierarchies, and automated notifications as organizational needs change.
• Serve as the go-to expert for day-to-day Vantagepoint system issues, user support, and enhancement requests.
• Document and maintain a comprehensive library of system configurations, integration architecture maps, and standard operating procedures.

• Partner with Finance, HR/Payroll, and executive leadership to scope and prioritize ad hoc technical or process-improvement projects as they arise.
• Develop a project plan and timeline for each special assignment, identifying stakeholders, dependencies, and required system or data changes.
• Execute assigned special projects independently, escalating risks or resourcing conflicts with core Vantagepoint responsibilities as needed.
• Document outcomes and, where applicable, transition any new processes or configurations into standard operating procedures.

• Hands-on expertise architecting and maintaining API-based integrations between Deltek Vantagepoint and third-party HRIS/tax-engine platforms (Rippling and Avalara experience strongly preferred).
• Experience supporting a fiscal year-end conversion or similar one-time ERP initiative is a plus, but not required.
• Proficiency with Power BI, including building reports and dashboards directly from Deltek Vantagepoint back-end database tables, is strongly preferred.

• Up to 5%, this may include travel to any or all 50 US states.
• Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meetings for business development purposes, running errands on behalf of the business, attending industry conferences, etc.

The following physical demands must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is:

• Frequently required to remain in a stationary position.
• Frequently moving through home office, facility and other environments.
• On occasion the employee may move equipment or other items weighing up to 25 pounds.