Executive Secretary (at the rank of Secretary I)

• Deliver high-level executive support to the Director of Human Resources by preparing meeting materials, managing correspondence, and ensuring efficient administrative operations;
• Support the organization of and agenda and materials preparation for regular HRO meetings with senior stakeholders and Council and its sub-committees’ meetings;
• Manage calendars, appointments and events to optimize time management and scheduling;
• Maintain secure and well-organized records, including confidential documents, to support effective information management;
• Facilitate communication and support the overall functioning of the office to ensure smooth operations;
• Serve as a key liaison with various stakeholders to foster collaboration and clear communication;
• Perform other duties as assigned.

• A bachelor’s degree with at least 5 years’ secretarial/administrative experience, preferably in sizable organizations;
• Proficient in MS Office (Word, Excel, PowerPoint) or equivalent; familiarity with AI tools is an advantage;
• Sophisticated stakeholder management skills to effectively liaise with external and internal parties on behalf of HR Office;
• Good command of spoken and written English and Chinese, including Putonghua;
• Detail-oriented, with strong interpersonal, communication and organizational skills;
• Excellent time-management skills with the ability to handle multiple tasks effectively;
• Highly trustworthy, with a strong commitment to integrity and confidentiality when handling sensitive information.

Applications Open: Mar 27 2026 China Standard Time
Applications Close: Apr 24 2026 11:55 PM China Standard Time

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