Fiscal Assistant II

Classification Title:	Fiscal Assistant II
Classification Requirements	High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.
Job Description:

Invoices: Paying Vendors.
Authorized purchaser for MyUFmarket; order and process requisitions and software. Requests decals for equipment when required – all capital equipment and any electronic equipment that holds data, etc.
Foreign & Domestic Honorariums: Arrange & Process forms, documents & ePAF for payments.
Liaison between guest Speakers, faculty, department, and UF/Payroll & Tax Office by phone, email, fax, and in-person to complete the paperwork and modify the letter of offer to process in the system.
Material & Supplies and Equipment Fees: maintaining, purchasing, and paying vendors. Contact vendors to resolve any issues.

Serve as a Tier 1 monthly account reconciler for State, Auxiliary, Foundation, M&S funds.
Supply statistical data to Director and Office Manager as requested.
Filing, maintaining, and keeping electronic records for all fiscal matters for audit purposes and easy access to office staff. Work with Manager, Administrative Services on items needing correction if / when found when reconciling.

Front Desk back up in absence of receptionist

Greets internal and external customers (visitors, parents, students, vendors etc), Answering/ routing phone calls, respond to inquiries, taking messages, distribute mails. Process FedEx (overnight mail), receive incoming delivery /packages and sign and notify recipient. Liaison between dean office and other departments, faculties, and students and both internal/ external customers in person, phone, and email

Clerical / secretarial functions (copying, faxing, scanning, work order, etc. for the purpose of supporting office operations.

Assist Director with miscellaneous clerical / secretarial duties and travel as needed. As assigned / needed assist office receptionist and staffs as a team in various occasions (jury review, award ceremony, etc. for arrangements inside of the office). Maintains office supply inventory and order, interacts with vendors

Deposits & Journal Entries

Process Deposits and Journal Entries: ONL, E2E, E2R as needed

Expected Salary:

$21 -$23/hour. 

Required Qualifications:

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Preferred: Special Instructions to Applicants:

To be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Background check required.

This position is eligible for Veteran’s preference. If you are claiming Veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

This requisition has been reposted. Previous applicants are still under consideration and need not reapply.

Health Assessment Required: No

 

Advertised: 03 Sep 2026 Eastern Daylight Time
Applications close: 11 Oct 2026 Eastern Daylight Time

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