Executive Assistant to Founder / CEO

A schooling group based in California, United States, seeks a highly organised, proactive, and tech-savvy Executive Assistant to provide direct support to the CEO/Founder in managing a fast-paced organisation. Owing to the time zone difference, this role's working hours are 5:30 PM to 12:30 AM South Africa Standard Time (SAST), plus 2 hours in the early morning (SAST) for coordination and follow-ups. This role requires excellent planning ability, clear communication, sound judgment, and the confidence to manage both people and projects effectively. The ideal candidate is a strategic doer — someone who keeps the CEO focused, ensures priorities are met, and maintains momentum across multiple initiatives. You'll thrive in a dynamic environment and be equally comfortable handling details and managing systems. This role will suit a mature person with an A-type personality. Key Responsibilities • Executive & Email Management: Manage the CEO’s inbox, schedule, and daily communications. Prioritise urgent items, ensure timely responses, and maintain a clear communication flow. • Project & Task Coordination: Track active projects, monitor deliverables, and follow up with staff to ensure goals and timelines are met. • Internal Communication: Liaise between the CEO and directors, prepare meeting agendas, capture decisions, and ensure consistent follow-through. • Organisation & Systems: Build and maintain systems to streamline operations — including task tracking, shared drives, and workflow dashboards. • Software & AI Integration: Quickly learn and apply new software platforms and AI productivity tools (such as Notion, ClickUp, ChatGPT, Google Workspace automations, etc.) to improve efficiency. • Confidentiality & Professionalism: Handle sensitive communications and internal information with complete discretion and tact. This is more than a diary management role. You'll be in the driver's seat, managing and directing the CEO's day. Requirements Ideal Candidate Profile • Mature, exceptionally organised, detail-oriented, and disciplined. • Works well independently and thrives in a remote environment with non-traditional hours. • Strong written and verbal communicator, confident managing both upward and laterally across teams. • Tech-forward and eager to adopt new tools, systems, and AI-based efficiency techniques. • Fast learner who adapts quickly, anticipates needs, and takes initiative. • Pleasant and professional personality — warm, calm, and approachable, while maintaining firmness and authority when required. • Comfortable managing multiple priorities and following through consistently. Why This Role Matters This role is central to maintaining clarity, accountability, and progress across the organisation. The CEO is looking for a dependable, forward-thinking partner who can bring structure, coordination, and innovation to daily operations — someone who ensures nothing falls through the cracks. If this sounds like you, we encourage you to apply right away. Benefits Fully Remote Work with a USA-based schooling group