Rental Billing Coordinator

REIC Rentals is looking for a detail-driven Rental Billing Coordinator who thrives in a fast-paced environment and enjoys supporting a dynamic team. In this role, you'll play a key part in ensuring our rental contracts, billing processes, and customer interactions run smoothly while supporting both sales and operations teams.

If you enjoy working with numbers, solving problems, supporting customers, and keeping things organized, we'd love to meet you.

As an Rental Billing Coordinator, you will provide critical operational and administrative support that helps our business run efficiently while delivering outstanding service to our customers.

If you're looking for a role where you can combine administration, customer service, and financial accuracy in a fast-growing business, we encourage you to apply today.

• Coordinate rental contract billing activities accurately and efficiently.

• Work closely with the sales team to resolve billing needs or contract questions.

• Collaborate with customer accounts payable teams to ensure invoices are distributed properly.

• Enter invoice data into customer accounting systems when required.

• Maintain accurate records for rental contracts, service records, and billing documents.

• Ensure proper internal controls and documentation processes are followed.

• Perform detailed data entry and document processing within internal systems.

• Record, verify, and post customer payments in accordance with company accounting policies.

• Maintain and reconcile accounts receivable ledgers to ensure timely payment collection.

• Research and resolve billing discrepancies or customer inquiries.

• Use RentalMan ERP and other systems to manage rental contracts and invoices.

• Generate reports for sales commissions, targets, and operational metrics when needed.

• Support the finance team with records preparation for audits.

• Work collaboratively with sales, operations, finance, and corporate contracts teams.

• Handle customer calls or inquiries related to rental contracts and billing when needed.

• Provide administrative support to the local sales team.

• Assist with special projects and process improvements.

We're seeking someone who is organized, proactive, and comfortable working with both numbers and people.

• Strong customer service and communication skills

• Excellent attention to detail

• Ability to multi-task and prioritize in a fast-paced environment

• Strong time management and follow-through

• Comfortable working independently and collaboratively

• Professional demeanor with a positive attitude

• Proficiency in Microsoft Office (Excel, Word, Outlook)

• Ability to learn new systems quickly

• Experience with ERP or accounting systems (RentalMan preferred)

REIC and all affiliates operate as drug-free environments, which includes marijuana. A pre-employment drug screening that tests for THC and other drugs, as well as a full background check, is required of all newly hired employees.